Attendance Policies & Procedures
Sara Mattheisen, Attendance Secretary
The attendance office is located inside the main office.
The staff at Wilson High School believes that there is a strong correlation between regular attendance and success in academic endeavors. Wilson’s staff is committed to encouraging students to attend and to communicating with parents regarding attendance.
Students are expected to:
- Attend all classes regularly and on time.
- Parent(s)/Guardian(s) excuse an absence within two days by providing a note, call, or email from a parent or guardian on record.
- Make up work for excused absences.
Students who are 18 may not excuse themselves from school or specific class periods. To excuse any student absence, the district requires notification from the parent/guardian regardless of student age. The ONLY exception to this rule is if a student has been legally emancipated from their parents and provides proof of such court action. In that case, schools may accept a written notification from the student. (Page 5, Portland Public Schools Attendance Handbook for 2014-2015)
You are tardy if you:
- Arrive to class within 15 minutes after the bell. Students must have a note from teacher, staff member, or attendance office to excuse the tardy. Turn the note in to the Attendance Office as soon as possible and within 2 days. Without a note, the tardy is unexcused.
When you walk into class late, you must do so quietly and without disruption. Be prepared to be attentive and focused on the teacher and your learning.
You will be marked absent if you:
- Arrive to class more than 15 minutes after the bell. Students must have a note from a teacher, staff member, or attendance office to receive an excused absence. Turn the note in to the attendance office as soon as possible and within 2 days. Without a note, the tardy becomes an unexcused absence.
Students should miss no more than nine days of school each year to stay engaged, successful and on track to graduation.
To Avoid Unexcused Absences:
- Turn in a note from parent/guardian explaining the absence to the attendance office within 2 days of returning to school OR parent/guardian can call (503-916-5280 x75265) or email(firstname.lastname@example.org) within 2 days of returning to school.
- Sign out at the Attendance Office before leaving campus during the day.
- Sign in at the Attendance Office when arriving to school late.
- Make sure you and your parents/guardians are communicating with the attendance office (via email or phone at 503-916-5294).
The school monitors student average daily attendance and identifies students who need additional supports, resources, strategies and activities to improve attendance and prevent drop-out:
Attendance Rate School Response Student attending below recommended ADA (average daily attendance) between 80-89% (missing 3-4 days per month) Students identified as having ADA between 80- 89% attendance require a multiple strategies approach which may include: selected interventions (i.e., group counseling, conference, mentoring, etc.), team planning and coordination to support the student and family, reinforcement, and incentives. Student may be asked to attend after school study hall, lunch study hall, and/or Saturday school to support and improve attendance. Students attending far below recommended ADA, less than 80% (missing more than four days per month) Students identified as having more less than 80% ADA attendance are in need of critical and immediate intervention, which may include: individualized assessments to determine needs, individualized support plans that include a coordination of actions/resources to support student/family, and alternative programming to re-engage student with school (Student Engagement Coach). Vice Principal meets with the student, parent(s), counselor, social worker, student engagement coach, and case manager (when applicable) to develop individual attendance plan and written contract. Student may be asked to attend after school study hall, lunch study hall, and/or Saturday school to support and improve attendance.
Absence from School
Medical appointment, illness, family emergency, religious holiday, funeral, etc. are considered “excused.”
- Activities/Athletics - Students who will be absent from class because of participation in school activities should turn in class assignments prior to leaving for the activity unless alternate arrangements are made with individual teachers.
- All Others -Students always have the right to make up work missed after an excused absence. Suspensions, Outdoor School and school-arranged field trips, etc., are considered excused. It is the student’s responsibility to make contact with his/her teachers concerning make-up assignments. It is also important that this be done the day the student returns to school. Students have two days to complete make-up work for an excused absence unless alternate arrangements are made with individual teachers. 1st Semester exam make-ups must be arranged with the teacher on an individual basis. 2nd Semester exam make-ups for excused absences may be made up during the summer by making arrangements with the Office Manager.
Students may pre-arrange an absence through the Attendance Office. The pre-arranged absence form may be picked up at the Attendance Office and it must be completed and returned no later than 24 hours prior to the planned absence. An administrator must approve pre-arranged absences of three or more days. Wilson discourages pre-arranged absences during finals week. Also, teachers should indicate if the student is not doing well in class so that parents can make informed decisions about their child missing school. If a student knows that he/she is going to be absent for an extended period of time, assignments may be obtained from the teacher in advance. Students will be expected to be in attendance during the final week of each semester because of scheduled final exams. An administrator must approve exceptions.
Recreation, oversleeping, catching up on homework, working on a project, car trouble, etc. are considered “unexcused.” At the teacher’s discretion, make-up work and time for unexcused absences may be made up on a full, partial or no credit basis during a designated time arranged with the teacher. Making up an unexcused absence does not necessarily mean that the same material will be covered. However students will be allowed to make up any material covering a broader period of time than that of the absence itself (i.e. six-week tests, major exams, long term projects, etc.). Students may be assigned make-up time or detention for unexcused absences.
If you are out of school for two or more days due to illness, for example, please contact the Attendance Office. Through the Attendance Office, we can gather work from your teachers and you or your parent/guardian can pick it up.
Admittance for Tardiness
If you are tardy to class and you have a legitimate reason for being late, a signed note from your parent/guardian is necessary in order to indicate it is “excused.” Please stop by the Attendance Office to indicate an “excused” tardy. If you do not have a signed note from your parent/guardian, your tardy will be “unexcused.”
- If you arrive to class within 15 minutes after the bell, you must have a valid note excusing the absence from another staff member, parent or the Attendance Office. Your absence will be excused in the Attendance Office.
- If you arrive to class later than 15 minutes after the bell, you will have an unexcused absence. In order to be admitted to class, you must receive a pass from the Attendance Office.
Students are expected to remain on campus for assemblies. Those students who do not want to attend all-school assemblies may gather in the cafeteria for quiet study. Students should treat assembly participants with respect and behave appropriately at all times.
Those students who have shown a lack of scholastic achievement (currently failing a minimum of 50 percent of their classes) and/or have irregular attendance and/or unsatisfactory disciplinary records and who, after counseling and conversations by teachers and administrators, are showing little progress in school will receive an individualized intervention plan. This plan will be facilitated by the student’s vice principal and will include a parent/guardian, counselor, and teachers. If non-attendance reaches 10 or more days, a home visit by the district Family Engagement Office will occur.
When a Student Has Been Absent from School
Admittance After Absences
A parent or guardian must contact the attendance office within two days of a student’s return to school to excuse an absence. It’s important to communicate with the school so that legitimate absences don’t become unexcused absences, which can result in disciplinary action. Here’s how:
- Bring a note from a parent/guardian to the attendance office, located in the main school office
- Call the attendance office at (503) 916-5294 and leave a message
- Email Sara Matthiesen, Attendance Secretary, at email@example.com
If you have additional questions or concerns, please contact one of Wilson's Vice Principals.
The school notifies the parent/guardian when a student is absent from a class without an excuse. The notification is made via automated phone call to the phone number(s) indicated as the primary number(s) on the Student Verification form filled out each Fall. If you are not receiving notification of unexcused absences or want to add additional phone numbers, contact Sara Mattheisen in the Wilson attendance office (firstname.lastname@example.org, 503 916-5294).
The school will notify students and their parent(s)/guardian by letter and/or email when they reach each absence threshold in a semester course.
Oregon law requires the school to drop a student from the rolls after 10 days of excused or unexcused absence. The school will notify parent(s)/guardian when a student is automatically unenrolled due to a 10-day absence. The school will meet with student and parent(s)/guardian to discuss re-enrollment if requested. The student’s official transcript will reflect a “W” for withdrawal until the student re-enrolls.
Pay Attention to Attendance
Keep Your Child on Track in High School
Showing up for school has a huge impact on a student's academic success starting in kindergarten and continuing through high school. Even as children grow older and more independent, families play a key role in making sure students get to school safely every day and understand why attendance is so important for success in school and on the job. In partnership with students and parents, Wilson staff work hard to make sure all students are in class every day pursuing their academic goals.
Did you Know?
- Students should miss no more than nine days of school each year to stay engaged, successful and on track to graduation.
- Absences can be a sign that a student is losing interest in school, struggling with schoolwork, dealing with a bully or facing some other potentially serious difficulty.
- By 6th grade, absenteeism is one of three signs that a student may drop out of high school.
- By 9th grade, regular and high attendance is a better predictor of graduation rates than 8th-grade test scores.
- Missing 10 percent, or about 18 days, of the school year can drastically affect a student's academic success.
What You Can Do
Make school attendance a priority
- Talk about the importance of showing up to school every day and make that the expectation.
- Help your child maintain daily routines, such as finishing homework and getting a good night's sleep.
- Try not to schedule dental and medical appointments during the school day.
- Don't let your child stay home unless they are truly sick. Complaints of headaches or stomachaches may be signs of anxiety.
Help your teen stay engaged
- Find out if your child feels engaged by his classes and feels safe from bullies and other threats.
- Stay on top of academic progress and seek help from teachers or tutors if necessary. Make sure teachers know how to contact you.
- Stay on top of your child's social contacts. Peer pressure can lead to skipping school, while students without many friends can feel isolated.
- Encourage meaningful after school activities, including sports and clubs.
Communicate with the school
- Talk to teachers if you notice sudden changes in behavior. These could be tied to something going on at school.
- Check on your child's attendance to be sure absences are not piling up.
- Ask for help from our school counselors, social worker, support staff, after school programs, other parents or community agencies if you're having trouble getting your child to school. Contact information for all school staff is on the Wilson High School website under the Teachers & Staff tab.
Parent-Initiated Attendance Communication
All parents may contact the Attendance Office at 503-916-5265 to check on the status of your student’s attendance. Parents may also speak directly with the student’s counselor or vice principal regarding student attendance.
Participation in Athletics and Activities
Absences for school-sponsored activities must be cleared in advance. In order to participate in practices or events, the participant must be in attendance at all classes the day of such a practice or event. If you have unexcused absences the day of a competition, you will not be eligible to play in a contest. Any exceptions must be cleared through the Athletic Director and/or the vice principal.
School-Initiated Attendance Communication
Parents can expect that the automated telephone system will be used to alert them when their student has missed one class period or more within a 24-hour period. Please insure that your contact information is updated whenever changes are made. This system will also deliver email message broadcasts from the school.
Parents may be contacted by the Attendance Office to verify absences.