Invoice Payments

Direct Vouchers:

The direct voucher form can be used in instances where no invoice is applicable or available i.e., Postage, DMV Fees, and Permit fees.

Send stamped invoices or forms to Accounts Payable Department for payment. Click here for what the direct voucher form can be used for. 

It is only acceptable to use the Direct Voucher form or stamp for the following types of purchases (via Accounts Payable) if the vendor will not accept a P-Card:

1. Dues
2. Fees
3. Postage
4. Event Sponsorships
5. Tickets and Admission for plays, museums, performances, etc.
6. Registration for trainings or classes

Helpful hints:

• A Direct Voucher should never be used to request a reimbursement check to an employee or parent/volunteer. Reimbursement checks are requested using Employee Expense Reimbursement forms.
• Always attach all pages of itemized invoices (Do not pay from packing slips, statements, order forms, quotes).
• Always check forms before submitting them for approval signature(s).
• Always submit your request with account code. 

Click Here for the Direct Voucher form

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Request for Payment on a Contract:

Request for Payment on a Contract Form is to be completed and signed by the budget holder for invoices that have been received on a contract.  These should be submitted with the invoice to Accounts Payable.

Click here for the Request for Payment on a Contract form 

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Request To Pay For Services Without a Contract: 

Our process to pay for services without a contract is as follows, Reminder: This process should only be used for special circumstances.

1. Complete a Request to Pay for Services without a Contract form. (TIP:  always visit the AP Forms page to get the most updated form.) Please ensure your document is editable, and includes an electronic signature versus digitally signed.
2. Complete a Direct Voucher form.   (TIP:  always visit the AP Forms page to get the most updated form.)
3. Combine all documents into one packet, if possible:  Request to Pay for Services without a Contract, Direct Voucher and Supplier Invoice.  
4. Submit your request packet through the google form below

Click here to submit your request through our google form. The form can only process one RFP w/o Contract submission at a time. If you have more than one Request for Payment without contract, please fill out the form once per request.  If you have any questions please email Accounts Payable at ppsap@pps.net