Local Mileage

Reimbursement for Local Mileage Forms

2026 Mileage Rate $0.725 per mile (Excel format; effective 01/01/2026)

 

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Click Here for complete text of Local Mileage Reimbursement District Policy

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Per IRS regulations, mileage reimbursement is for the cost of operating your personal vehicle. This does not include miles driven while commuting.  When traveling to the airport, local mileage will be paid from your primary district work site or your home address if a commute is not required that day, whichever is the least cost to the district. 

A Local Mileage Reimbursement Request form is used to request mileage reimbursement when you use your own vehicle for conducting District business within the District boundaries (less than 25 miles one way).  If a trip is longer than 25 miles one way, with an overnight stay, report it on a Travel/Training Expense Reimbursement Request.

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You can choose to combine up to two months when there is limited number of miles to be reimbursed.  Accounts Payable will not issue a mileage reimbursement for under $10.00 due to the cost of processing.  Requests for less than $10.00 should be held and submitted as a group with future month requests when they reach a combined total of more than $10.00.

Do not hold your requests and submit entire year at once. 

Unless the value of the request is under $10.00, you should request reimbursement within 30 days from month end after incurring the expenses.  Mileage reimbursements that occur at the end of the budget year, June 30, must be submitted for processing no later than July 31 each year or the reimbursement may be denied.

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Authorization for Local Mileage needs to be approved by Risk Management before receiving reimbursement. Click here to obtain this form on the PPS Risk Management Website.

Submit the completed form with a copy of your current automobile insurance policy attached to Risk Management. Once the approval process is completed, the Authorization for Local Mileage Reimbursement form will be filed in the Accounting Department and your current insurance policy information will be maintained by the Risk Management Department.