Please visit our New Employee & Newly Eligible Benefits webpage: /Page/1635.

If the change in hours changes your benefits eligibility:

• After your position has been updated in the computer system, you will receive an email from the Benefits Department to go into PeopleSoft Employee Self-Service (ESS) to change your benefits to full-time or part-time depending on the change.
  
  • Online Benefits Enrollment Instructions
    
    
    
    
    
• If you are no longer benefits eligible, your benefits will end according to the amount of days you worked in a benefits eligible position that month.  Please refer to the Benefit Summary for your Employee Group for more information.
  
  
  
  • ATU Benefit Summary
    
    
    
    
  • ATU Type 10 Drive Benefit Summary
    
    
    
  • DCU Benefit Summary
    
    
    
  • PAT Benefit Summary
    
    
    
  • PFSP Benefit Summary
    
    
    
  • Non-Represented Benefit Summary
    
    
    
  • Temporary Non-Represented Benefit Summary
    
    
    
  • SEIU Benefit Summary

You have 31-calendar days from the date of your marriage to add your new spouse to your PPS insurance.  

To add your spouse to your PPS insurance, please do the following:

1. Log into PeopleSoft Employee Self-Service (ESS): https://selfservice.pps.net/. 
2. Click on the Benefits Information panel.
3. On the left-hand side of the screen, click Life Events.
4. Under the Employee section, select the radio button next to I got married. 
5. Follow the prompts on the screen to upload and submit your marriage certificate. 
6. The PPS Benefits Team will then review/approve your document.
7. Once your document has been approved by the PPS Benefits Team, you will receive a notification email.
   • If you do not receive the email notification that your document has been approved within 2 business days of uploading your document(s), contact the PPS Benefits Team at benefits@pps.net.
8. After receiving the notification email, log back into ESS and go to the Benefits Information panel.
9. On the left-hand side of the screen, click on Benefits Enrollment, 
10. Under the Open Benefits Events section, you should see your Marriage event.  Click the Select button next to the Marriage event. 
11. Follow the prompts on the screen to enroll your spouse in your PPS insurance.
    • Online Benefits Enrollment Instructions
    • IMPORTANT: You must check the box next to your spouse’s name under the medical section of the enrollment system.  If you do not check the box, your spouse will not be covered on your PPS insurance.
      
      
      

PeopleSoft ESS Login Issues?  Contact PPS IT Service Desk at 503-916-3375

Benefits Enrollment Technical Issues in PeopleSoft ESS?  Contact the PPS Benefits Team at benefits@pps.net

You have 60-calendar days from the date of birth OR date of adoption to add your child to your PPS insurance.  

To add your child to your PPS insurance, please do the following:

1. Log into PeopleSoft Employee Self-Service (ESS): https://selfservice.pps.net/. 
2. Click on the Benefits Information panel.
3. On the left-hand side of the screen, click Life Events.
4. Under the Employee section, select the radio button next to:
   1. I had a baby
            OR 
   2. I adopted or gained legal custody/guardianship of a child.
5. Follow the prompts on the screen to upload and submit:
   1. Your newborn’s birth certificate (hospital announcement is also acceptable)
          OR 
   2. Your child’s adoption paperwork. 
6. The PPS Benefits Team will then review your document.
7. Once your document has been approved by the PPS Benefits Team, you will receive a notification email.
   • If you do not receive the email notification that your document has been approved within 2 business days of uploading your document(s), contact the PPS Benefits Team at benefits@pps.net.
8. After receiving the notification email, log back into ESS and go to the Benefits Information panel.
9. On the left-hand side of the screen, click on Benefits Enrollment.
10. Under the Open Benefits Events section, you should see your Birth event OR Adoption event.  Click the Select button next to the Birth event OR Adoption event. 
11. Follow the prompts on the screen to enroll your child in your PPS insurance.
    • Online Benefits Enrollment Instructions
    • IMPORTANT:
      • If you have not yet received your child’s SSN card yet, you may enter all zeros or all nines in the SSN field.  Once you know their SSN, call PPS Benefits at 503-916-6464 to provide your child's SSN over the phone.
      • You must check the box next to your child’s name under the medical section of the enrollment system.  If you do not check the box, they will not be covered on your PPS insurance.

PeopleSoft ESS Login Issues?  Contact PPS IT Service Desk at 503-916-3375

Benefits Enrollment Technical Issues in PeopleSoft ESS?  Contact the PPS Benefits Team at benefits@pps.net.

You have 31-calendar days from the date you met the 6-month waiting period outlined in the Affidavit of Domestic Partnership to add your domestic partner to your insurance. 

Before you begin
, please review the Imputed Rate Sheet specific to your Employee Group for information about the increase in taxes (imputed income tax) associated with covering a domestic partner.

• • PAT Imputed Income Rate Sheet - Plan Year 2022
    PAT Imputed Income Rate Sheet - Plan Year 2023
    
    
    
     
  • ATU & DCU Imputed Income Rate Sheet - Plan Year 2022
    ATU & DCU Imputed Income Rate Sheet - Plan Year 2023
    
    
     
  • PFSP Imputed Income Rate Sheet - Plan Year 2022
    PFSP Imputed Income Rate Sheet - Plan Year 2023
    
    
     
  • Non-Represented Imputed Income Rate Sheet - Plan Year 2022-2023
    
     
  • SEIU Imputed Income Rate Sheet - Plan Year 2022-2023

IMPORTANT: The value of your domestic partner health insurance coverage is considered a taxable benefit under federal IRS regulations. If you have domestic partner health insurance coverage, an additional taxable income, also known as imputed income, is added to your pay each month and then the appropriate taxes are withheld. The impact on your tax withholding will depend on your gross pay and your W-4 filing status.  PPS cannot provide tax advice.  We strongly encourage you to seek out a certified tax professional for assistance.

 

To add your domestic partner to your insurance, please do the following:


 

1. Complete the Affidavit of Domestic Partnership, having it notarized by an Oregon Notary.
   • Most banks offer free notary services and only one of the two partners needs to be present.
   • PPS does have free notaries available in Human Resources at the Dr. Matthew Prophet Education Center (formerly BESC) by appointment only.  Email benefits@pps.net to schedule an appointment.
     
      
2. Email your completed/notarized affidavit to benefits@pps.net.

You have 31-calendar days from the date your spouse/domestic partner/children gained other insurance to remove them from your PPS insurance.  

To remove your spouse/domestic partner/children from your PPS insurance, please do the following:

1. Obtain a Certificate of Creditable Coverage from their employer or insurance carrier stating:
   • The full names of all those who are covered on the insurance plan; AND
   • The specific date their insurance coverage started.
2. Submit the certificate to benefits@pps.net.
3. The PPS Benefits Team will then review your document.
4. Once your document has been approved by the PPS Benefits Team, you will receive a notification email.
   • If you do not receive the email notification that your document has been approved within 2 business days of uploading your document(s), contact the PPS Benefits Team at benefits@pps.net.
5. After receiving the notification email, log into PeopleSoft Employee Self-Service (ESS): https://selfservice.pps.net/ and go to the Benefits Information panel.
6. On the left-hand side of the screen, click Benefits Enrollment.
7. Under the Open Benefits Events section, you should see your qualifying change event.  Click the Select button next to the qualifying change event. 
8. Follow the prompts on the screen to remove your spouse/domestic/children from your PPS insurance.
   • Online Benefits Enrollment Instructions
   • IMPORTANT: You must un-check the box next to the name of your spouse/domestic partner/children under the medical section of the enrollment system.  If you do not un-check the box, they will remain on your PPS insurance.
9. PPS insurance coverage for your spouse/domestic partner/children will end at the end of the month in which they gained other insurance coverage.
   
   
   

You have 31-calendar days from the date your other insurance coverage ended or will end to enroll in your PPS insurance.  

To enroll in your PPS insurance due to loss of your other insurance coverage, please do the following:

1. Obtain a Certificate of Creditable Coverage from your other insurance carrier stating:
   • The full names of all those who were covered on the insurance plan; AND
   • The specific date your other insurance coverage ended or will end.
2. Submit the certificate to benefits@pps.net.
3. The PPS Benefits Team will then review your document.
4. Once your document has been approved by the PPS Benefits Team, you will receive a notification email.
   • If you do not receive the email notification that your document has been approved within 2 business days of uploading your document(s), contact the PPS Benefits Team at benefits@pps.net.
5. After receiving the notification email, log into PeopleSoft Employee Self-Service (ESS): https://selfservice.pps.net/.
6. Go to the Benefits Information panel.
7. On the left-hand side of the screen, click Benefits Enrollment.
8. Under the Open Benefits Events section, you should see your qualifying change event.  Click the Select button next to the qualifying change event. 
9. Follow the prompts on the screen to enroll yourself in your PPS insurance.
   • Online Benefits Enrollment Instructions
10. PPS insurance coverage will be effective (start) the first of the month after your former insurance coverage ended.

You have 31-calendar days from a qualifying event to enroll or make changes to your Health Care Flexiable Savings Account (FSA).

To enroll or make changes to your Health Care FSA, please do the following:

1. Complete the FSA Enrollment Form for your Employee Group.
   
   
   • ATU | DCU | PAT | PFSP:   
     
     
     
   • Non-Represented | SEIU:  OEBB - FSA Enrollment Form
     
     
     
   
   
   
2. Submit your completed form to benefits@pps.net.
   
   
   

Additional information can be found on our Flexible Spending Account webpage: /Page/1652.

Additional information, including examples of qualifying events and required documentation, can be found on the Qualifying Events for Benefits Enrollment & Changes webpage:  /Page/18906

Every leave situation is different.  For more please visit the Determine Your Leave Time & Benefits webpage: /Page/12973.

Employee Group:  ATU | DCU | PAT | PFSP

Within approximately two weeks of the termination of your PPS health insurance coverage, you will receive a COBRA (Consolidated Budget Reconciliation Act) notice from the Health & Welfare Trust (plan administrator).  This notice is mailed to your home address. You will be offered the option to self-pay your medical, vision, and dental coverage for 24 months from the termination date of your active coverage. Refer to your COBRA notice for the deadline to elect continued coverage.  If you have any questions about COBRA, contact H&W Trust directly.

Health & Welfare Trust Administrative Office
(managed by Zenith American)

Phone: 833-255-4123 (toll free) or 503-486-2107
Email: SD1@zenith-american.com

National Health Insurance Marketplace
Another option to COBRA is to purchase health coverage through the National Health Insurance Marketplace.  Coverage must be elected within 30 days of your health coverage termination.
  For more information, call 800-318-2596 or visit their website at https://www.healthcare.gov/ (click Get Coverage). 

Employee Group:  Non-Represented | SEIU

When your PPS health insurance coverage ends, BenefitHelp Solutions (BHS) mails a COBRA (Consolidated Budget Reconciliation Act) notice to you.  BHS is OEBB’s third-party administrator for COBRA.  Your COBRA notice includes rates and enrollment instructions/forms, as well as the deadline to elect continued coverage.

When PPS enters a termination date for your PPS health insurance coverage in MyOEBB, the online benefit enrollment system, that data gets transferred to BHS.  Within a week, BHS will mail your personalized COBRA notice to your mailing address that is listed in MyOEBB​.  You will be offered the option to self-pay your health insurance coverage for 18 months from the termination date of your active coverage.  If you have any questions about COBRA, contact BHS directly.

BenefitHelp Solutions (BHS)

If you are enrolled in Moda Plan 6 or Kaiser Plan 3, you can start/change/stop contributions to your Health Savings Account (HSA) online in PeopleSoft Employee Self-Service (ESS) at any time, subject to payroll deadlines.

To start/change/stop your HSA contribution, please do the following:

1. Log into PeopleSoft Employee Self-Service (ESS): https://selfservice.pps.net/. 
2. Click on the Benefits Information panel.
3. On the left-hand side of the screen, click Life Events.
4. Under the Employee Contribution Changes section, select the radio button next to I want to change my HSA Contribution (For Non-Rep & SEIU).
5. Follow the prompts on the screen to start/change/stop contributions to your HSA.
   
   
   
   

To enroll or make changes to your 403(b) Plan online in PeopleSoft Employee Self-Service (ESS), follow the 403(b) Enrollment Procedures.

• You may enroll in the PPS 403(b) Plan at any time, subject to payroll deadlines. 
  
• You may start, stop, increase, or decrease your contributions to the PPS 403(b) Plan at any time, subject to payroll deadlines. 
  
  • 403(b) Enrollment/Change Instructions for PeopleSoft ESS
  • Complete List of PPS 403(b) Plan Vendors & Plan ID#s 

Additional information on the PPS 403(b) Plan can be found on the Retirement Resources webpage: /Page/1660

PeopleSoft ESS Login Issues?  Contact PPS IT Service Desk at 503-916-3375 

403(b) Enrollment/Change Technical Issues in PeopleSoft ESS?  Contact the PPS Benefits Team at benefits@pps.net

Please contact your 403(b) Plan vendor directly to update your address. 

• Complete List of PPS 403(b) Plan Vendors & Contact Information 

Questions?  Contact PenServ

Phone: 800-849-4001
Email: service@penserv.com 

To change the beneficiaries on your Oregon PERS Individual Account Program (IAP):

• Complete the Individual Account Program (IAP) Beneficiary Change Packet.
• Submit your completed packet directly to Oregon PERS.  The mailing address for PERS is listed in the packet.

Portland Public Schools is required to update only legal names for our employees.

To update your legal name, please do the following:

1. Bring your new signed Social Security Card to the Department of Human Resources in the Prophet Education Center (PEC) during their regular business hours.*
2. Once your new name has been confirmed and updated in the computer system by HR, it will be submitted to your insurance carriers. 
3. Please allow 3-5 weeks to receive new cards with your updated legal name.
   
   
   

*NOTE: A Marriage Certificate, updated Driver License, application for a new Social Security Card, or a copy of the new Social Security Card is not sufficient.

To update your address, please do the following:

1. Log into your PeopleSoft Employee Self-Service (ESS) account: https://selfservice.pps.net/.
2. Click on the Personal Details panel.
3. On the left-hand side of the next screen, click Addresses.
4. In the center of the screen, you will see the current address PPS has on file for you.  Click on it.
5. A pop-up screen will appear.  Enter your new address information.
6. Click Save.
7. Please allow 1-2 weeks for your address to be updated with your insurance carriers.