PPS will continue to administer pay and benefits for all eligible leave types, including leaves administered by AbsenceResources and Standard.

Follow the steps below to determine how your leave accruals will be used while on leave:

1. 1. Your leave balances can be viewed in PeopleSoft Employee Self-Service (ESS) or on the bottom of your pay stub.
      
      IMPORTANT: We encourage you to access PeopleSoft ESS while on-site, if possible.  To access PeopleSoft ESS off-site, you must be registered for DUO Two-Step Authentication. For assistance, contact the PPS Help Desk at 503-916-3375.
       
   2. Understand the order that your paid leave balances will be used.
       
      • To care for a family member:  family illness leave, sick leave, personal time, vacation (if applicable), reserve sick leave*
      • Employee own medical:  sick leave, personal time, vacation (if applicable), reserve sick leave*
        • FOR PAT ONLY: sick leave, personal time, family illness leave, vacation (if applicable), reserve sick leave** 
      • Birth/adoption/parental: sick leave, personal leave, family illness leave, vacation (if applicable), reserve sick leave*
      • Safe leave: family illness leave*, sick leave, personal time, vacation (if applicable), reserve sick leave
      • Bereavement/ funeral: per the applicable Collective Bargaining Agreement, sick, personal, vacation (if applicable)  reserve sick (2/3 pay)

**Reserve Sick Leave is paid at 2/3 pay

**Family illness is eligible if your leave is related to you and your family members. For PAT members only, Family Illness is available for employee's own medical condition as well. 

1. 3. Add up the total number of eligible accrued paid leave hours you can use.  Divide this by the hours/day you work. This will give you the actual number of paid days you can use during your leave. Note: During Paid Leave Oregon claim dates, refer to the top off chart in the section above to see how top off may impact your leave balances. 
2.  
3. 4. Refer to the Work Year Calendar that is applicable to your employee group/your role .  Exclude days that are not part of your work year, such as spring break, winter break, etc., if applicable.  Also, exclude paid holidays when counting your paid leave usage.
4.  
5. Example
   
        100 hours of sick leave
        + 40 hours of Reserve Sick Leave (paid at 2/3 pay)
       + 24 hours of Personal/Emergency Leave
       + 80 hours of Vacation Time
       = 244 total hours / 8 hours per day = 30.5 days

IMPORTANT
Employees are required to use any paid leave balances prior to going into an unpaid status, in most situations.

Sick Leave Bank

There are sick leave banks available to certain groups of employees under specific circumstances. Your own personal paid leave must be exhausted before you can use any sick leave bank hours.  For more information, please visit our Sick Leave Bank webpage 

If you exhaust your leave balances while out on leave, the District may pay out all monies due, including Earned Not Paid earnings, if applicable, that are set aside to provide pay over the summer months.

• If it is anticipated that you will be unpaid more than 60 calendar days, or be unpaid through the end of the current school year, the District may pay you out all monies due automatically.
• If you return to work before the end of the school year and have been paid out all earnings owed to you (which may have included ‘Earned Not Paid’ earnings) your new monthly contract pay amount may be significantly reduced based on the number of contract days remaining to be paid in your contract. 
• If you will be unpaid for less than 60 calendar days, you must make a request in writing to leave@pps.net as soon as possible if you want to be paid out all monies due.

You have 60-calendar days from the date of birth OR date of adoption to add your child to your PPS insurance.  

To add your child to your PPS insurance, please do the following:

1. Log into PeopleSoft Employee Self-Service (ESS): https://selfservice.pps.net/. 
2. Click on the Benefits Information panel.
3. On the left-hand side of the screen, click Life Events.
4. Under the Employee section, select the radio button next to:
   1. I had a baby
            OR 
   2. I adopted or gained legal custody/guardianship of a child.
5. Follow the prompts on the screen to upload and submit:
   1. Your newborn’s birth certificate (hospital announcement is also acceptable)
          OR 
   2. Your child’s adoption paperwork. 
6. The PPS Benefits Team will then review your document.
7. Once your document has been approved by the PPS Benefits Team, you will receive a notification email.
   • If you do not receive the email notification that your document has been approved within 2 business days of uploading your document(s), contact the PPS Benefits Team at benefits@pps.net.
8. After receiving the notification email, log back into ESS and go to the Benefits Information panel.
9. On the left-hand side of the screen, click on Benefits Enrollment.
10. Under the Open Benefits Events section, you should see your Birth event OR Adoption event.  Click the Select button next to the Birth event OR Adoption event. 
11. Follow the prompts on the screen to enroll your child in your PPS insurance.
    • Online Benefits Enrollment Instructions
    • IMPORTANT:
      • If you have not yet received your child’s SSN card yet, you may enter all zeros or all nines in the SSN field.  Once you know their SSN, call PPS Benefits at 503-916-6464 to provide your child's SSN over the phone.
      • You must check the box next to your child’s name under the medical section of the enrollment system.  If you do not check the box, they will not be covered on your PPS insurance

PeopleSoft ESS Login Issues?  Contact PPS IT Service Desk at 503-916-3375

Benefits Enrollment Technical Issues in PeopleSoft ESS?  Contact the PPS Benefits Team at benefits@pps.net.