Yes. Microsoft Office Suite products (Word, Excel, Powerpoint) and OneDrive are not affected by this migration. They will still be available. Access to Outlook email will be unsupported starting April 13, 2020. OneDrive is not supported and users are encouraged to use Google Drive. End date for access to OneDrive has not yet been determined.

Yes. You can access Outlook during the migration. Do NOT move any email messages to folders or make any changes to the folder structure or create any draft messages in Outlook during migration hours (March 20 - March 22, 2020). Outlook access will be disabled on April 13, 2020.

Yes. All your emails, attachments and calendar appointments from O365 email will move over to Gmail. Any email attachments larger than 25 MB will be added to your Google Drive and the email will contain a link to the document in Drive.

Starting Monday, March 23, Outlook will only be available for referencing data that did not migrate over to Gmail. Outlook will neither receive new emails at this point nor be able to send any outgoing emails. Please login to gmail.com using your current username (username@student.pps.net) and password.

Yes, pinned messages in Outlook will migrate as starred messages in Gmail.

Yes, your Outlook groups/lists will migrate over to Gmail so you can easily send email to a group of contacts. You can use the Contacts app to find someone’s contact info or organize contacts with labels like "friends" or "family" to create a group. Directions are here.

The easiest way to keep your accounts separate is to create multiple users in Chrome, so one window is logged in to your PPS account and another window is logged into your personal account. Directions are here.

On a Chromebook, you have to add another account or open an incognito window. Directions for adding another account are here.

It may also be helpful to use different Gmail profile pictures and themes for your different accounts, so you can easily tell your accounts apart. Here are directions for changing your profile picture and mail theme.

Yes. The Outlook folders will be created as labels in Gmail. To learn about Gmail labels, click here.

Yes, separate notifications can be set up for all your different Google accounts. It may also be helpful to use different Gmail profile pictures and themes for your different accounts, so you can easily tell your accounts apart. Here are directions for changing your profile picture and mail theme.

You can access Gmail and Calendar on any internet enabled device. OTIS recommends Google Chrome for the best experience.

Use these directions for installing Gmail on iOS or Android. Make sure you delete the Exchange (Microsoft) account or else you will get duplicates of your messages.

You can also install the Google Calendar app. 

The G Suite Learning Center provides resources on switching from Outlook to Gmail and Calendar. You can also watch the detailed training videos on our vendor support site.

Parents may email the OTIS Service Desk at support@pps.net for their student.