New Contract Management System: Cobblestone


New Contract Management System - Cobblestone

Purchasing & Contracting has implemented new Contract Management System software, Cobblestone. We have trained some of you on its use and provided you access, and we will train others over the coming months.  In the meantime, every contract manager and contact person (as identified in the Contract Approval Form you submit with your contracts) can expect to receive the following system email notifications:

  • An expiration warning email will typically be sent 90 days before a contract's expiration. 
  • An expiration notice email will also be sent on the day of the contract expiration.
  • On the first of each month, you will receive two separate Excel reports by email:
    • A report of all of your active contracts
    • A report of all of your contracts expiring within 90 days

These emails are all generated in Cobblestone so will come from Cobblestone or Contract Insights rather than from Purchasing & Contracting directly. Please let us know if you have any questions or concerns about these notifications. We hope they are helpful.