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Portland Public Schools

 
Portland, Oregon

501 N. DixonPortland, OR 97227(503) 916-2000

  • Extended School Year (ESY)

    2017 ESY runs July 10th through August 2nd.

    Specific Dates areJuly 10,11,12,13,17,18,19,20,24,25,26,27,31 August 1, 2nd

    Times are 8:30am to 11:30am


    ESY services are provided during the summer for eligible special education students to help them maintain skills that are related to their Individual Education Plan goals and objectives. Regression and recoupment are factors used to determine if a student is eligible for ESY services. ESY services are not the same as summer school.

    What is "regression" and "recoupment"?

    • "Regression" means that, after a school break, a student loses more skills that would be expected of most students.
    • "Recoupment" means that, after a school break, a student takes significantly longer to relearn skills than is expected of most students.



    Extended School Year Services are not:

    • Summer school (although ESY services may at times be provided in such a setting)
    • To provide extra educational services - ones that would not otherwise be put on the IEP
    • To increase the student's skill level from what it was at the end of the school year
    • To teach new or different skills
    • To provide families summer activities for their children
    • To assist families with child care needs
    • Services provided because it would be "good" or "nice" for the student

     


     

    ESY Forms

    The following links can be put together to make a packet of ESY materials, forms, samples and information.

    ESY Packet Table of Contents

    Glossary of Terminology

    Extended School Year, recoupment, significant regression and limited recoupment capacity are defined in this glossary of terminology.


    General Information & Considerations

    The purpose of ESY is maintenance of a student’s previously learned skill on specific IEP objectives, not the teaching or the learning of new skills. This page describes the purpose of ESY, how ESY eligibility is determined and the role of the IEP Manager.


    Guidelines for determining Regression/Recoupment

    The decision of whether or not a student is eligible for ESY services is based on information from a variety of sources. Regression and recoupment are important factors that are used in the decision making process. The document describes how to determine regression and recoupment, what sources of data to use and what reasonable recoupment periods are.


    PPS District ESY Timeline & Calendar

    Throughout the school year there are steps to be taken for students who may qualify for ESY. For example, in September all students IEPs should be checked to see if their IEP indicates that ESY is to be considered. This timeline provides a checklist for each month of the school year.


    ESY Flow Chart

    This visual represents the steps to complete when the IEP team is deciding if a student demonstrates significant regression and recoupment on goals and objectives.


    PPS ESY Checklist

    When determining if a student meets criteria for ESY it can be helpful to follow this checklist for the necessary components. For example, an ESY meeting must occur prior to May 1st, data must be collected on the forms below (C-ESY Data Form) and the Addendum must be completed. This checklist helps ensure that all of the necessary components are completed.

    Read Only PDF
     

    ESY Data Form (C-ESY Data)

    Data on IEP goals must be collected to determine if a student has significant regression and recoupment after a break from instruction (e.g. winter break). On this form, individual IEP goals are recorded along with data collected before a break and after a break.

    ESY Data Form (Word)

    Chromebook users please use this link. ESY Data Form (Google doc)

    ESY Addendum

    The ESY Addendum provides a way to summarize a student’s regression and recoupment data. Specifically, it cross checks goal areas and asks if a student had significant regression and recoupment in those areas. The second page of this Addendum is where ESY services are determined.

    Read Only PDF
    Writable PDF Having trouble opening this form? Adobe Fix
    Sample Form ESY Addendum


    ESY Registration Form

    This simple form includes the cover page for a student’s ESY packet. It includes the students name, parent/ guardian information, emergency contacts and basic information about the student (e.g. if they have a feeding protocol, seizure protocol, nursing needs, etc).

    ESY Registration - Fillable Form


    ESY Materials

    When students qualify for ESY services, a teacher must send appropriate materials to ESY with them. In order to ensure that all materials are returned to the teacher after the completion of ESY, the teacher’s name and school should be on the materials, as well as the completion of this form to track the materials sent. For example, a student might require a visual schedule, communication book or specific curriculum to work on goals during ESY that they had demonstrated regression and recoupment concerns.


    Notice of IEP Team Meeting

    Conducting an ESY findings meeting is an IEP meeting. A notice of team meeting must be filled out and sent to the family notifying them of the date and IEP team members to be involved


    Prior Notice of Special Education Action

    When a student is determined to need ESY, a prior notice of special education action must be completed to notify the parent(s) of this initiation of special education services. The following are a blank and sample Prior Notice


    Read Only PDF - filled out sample  

     

    Transportation 

     Students attending ESY need to have a TD-7 filled out to get transportation services. 

    Click here for the TD-7 form

     

ESY Contacts

Jeff Brown
ESY Coordinator
503-916-3554
jbrown@pps.net
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