8/20/2019Dear PPS Community,
Portland Public Schools will begin implementing a new visitor/volunteer management system in the 2019/20 school year. Part of keeping students and staff safe is knowing who is in our buildings at all times. Upon entering a PPS school, visitors/volunteers will need to present a government issued identification (ID), i.e. drivers license, passport, consulate card, etc. All names will be automatically checked against the sex offender registry, and registered sex offenders will not be permitted to enter the school grounds (View Policy: Registered Sex Offenders 3.10.015-AD or https://www.pps.net/domain/4814).
All visitors/volunteers will need to wear the printed name badge that identifies their name, the date and their destination. The system will create a record with the scanned photo, name, date of birth, and last four digits of the ID number. If you are undocumented or do not have a government-issued ID, bring the official records that you have (i.e. birth certificate, foreign passport, etc.) and school administrators will evaluate and make determinations. Our database is for PPS district use only, and information is not shared with any outside agency.
Approved volunteers who have cleared a Volunteer Background Check will already have their names in the system; however, they will still need to provide their ID upon their first visit. Upon future visits, they will be able to use their name to pull up their record and sign in. Approved volunteers may chaperone and work with students in our schools, whereas, visitors are only allowed restricted access and for shorter lengths of time. New volunteers should visit www.pps.net/volunteer to complete the online volunteer application. Thank you, in advance, for your understanding and support of enhancing school safety protocols in our district. Please bear with us over the next few months while we implement this new system, as it may take longer to sign-in with our office staff.
8/16/2019Traffic in Front of SchoolParent who pick up or drop off their children at school are asked not to park directly in front of the school as it is a safety hazard (bus zone, safety patrol on duty, ect.).Please observe the orange cones and no parking signs and do not stop or park in these areas as you will block the view of the safety guards.Please do not make a U-Turn in front of the school as it is against the law.All children and adults MUST cross with the crossing guards. Please do not wave your children across the street to meet you.To facilitate the traffic flow in front of Capitol Hill during arrival and dismissal of students, we request that drivers use the route shown below. BY maintaining mostly one-way traffic on 17th during these times, we hope to reduce congestion and provide a safer environment for pedestrians.The safest place to pick up or drop off students is at the curb on the school side of 17th. Please do not pull up to the crosswalk and then stop to load or unload passengers. We hope that this traffic pattern will increase the safety of our children.
- Please no U-Turns
Capitol Hill School Arrival and Dismissal Procedures 2019-2020ArrivalStudent safety is our number one priority at Capitol Hill Elementary School. This includes a safe dismissal process. School administration, teachers, and parents must continue to work together to create routines that ensure our students will get to the correct buses, after-school care, and home safe and sound. Co-ordination between the school, teachers and parents is critical in making sure our students get where they are supposed to be.Our building opens at 7:45 am when staff arrive. If you bring your child to school, please wait until 7:45 to drop them off. Upon arrival, your child will either go to the cafeteria for breakfast or to their classroom to line up and get ready for the day.DismissalCommunication regarding changes to after-school pick-up plans MUST be communicated to both the front office staff (Heidi and Mike) and the classroom teacher. Creating and implementing a predictable routine and process during dismissal will ensure our students know where they are going, how to get there, and who will be there to meet them. The dismissal procedure for the 19-20 school year is explained below.
- Please park the correct direction
Kindergarten: Bus Riders and after-school care (Champions) will be walked to Bus Dismissal area or picked up by Champions Staff. For students not riding a bus or attending afterschool care a parent or individual verified by student registration will pick up their student(s) from their classroom teacher after the bell rings at 2:15pm. We politely ask families to wait until after 2:15pm to pick up their students from the classrooms.
1st-2nd Grade: Bus riders and afterschool care will be released from their classrooms to the bus pick up area (under the covered area on our blacktop) or to Champions (in the cafeteria) after the bell rings. Students are expected to go straight to these designated areas after the bell rings and check in with staff. For students not riding a bus or attending afterschool care a parent or individual verified by student registration will pick up their student from their classroom teacher after the bell rings at 2:15pm. We politely ask families to wait until after 2:15pm to pick up their students from the classrooms.
3-5th Grade: Bus riders and afterschool care will be released from their classrooms to the bus pick up area (under the covered area on our blacktop) or to Champions (in the cafeteria) after the bell rings. Students are expected to go straight to these designated areas after the bell rings and check in with staff. All students not riding a bus or attending afterschool care will be released after the bell rings at 2:15pm. Parents may pick their child up from the classroom or ask their child to meet them in a specific spot (other than playground due to bus dismissal) for pick up. Both the teacher and parent should know where the student is expected to be picked up at. If the teacher does not know where the designated pick up location is the student will remain in the classroom with the teacher until this information is communicated. Any individual picking up a student must be verified as having permission to do so by the parent via the student registration form.
Additional note: All students riding a bus or attending after school care will receive a tag for their backpack and a colored carabineer. The color of the carabineer corresponds to the bus they will be riding or to the afterschool care program (Champions) they will be attending.
Please do not hesitate to reach out to the school office if you have any questions, or concerns. Thank you for helping us continue to make Capitol Hill a great place to grow!