2023-2024 Attendance Procedures
“Everything you need to know, please read below”
CURRENT FULL DAY or FUTURE FULL DAY ABSENCES ONLY
Absence Reporting Form
PARTIAL DAY or PAST UNEXCUSED ABSENCES
Unexcused past absences should be reported within three school-days of the absence or the absences(s) will remain unexcused.
FOR STUDENT ABSENCE QUESTIONS, CONCERNS or ISSUES
FOR EMERGENCIES, LAST MINUTE STUDENT CHECKOUT, QUESTIONS, CONCERNS or ISSUES
Per district policy it is the parent’s responsibility to clear unexcused absences within three school days or 72 hours of the absence or the absences(s) will remain unexcused.
*We recommend that you memorize or keep handy your Student's ID number. This will be required on many forms.
Parents can report all-day absences that are either day of or future through ParentVUE. Log in to the ParentVUE website or download and open the phone application. In either case, look for the "Report Absence" button to the right of your student's photograph. Select start date, end date, and a reason from a drop-down list. Add a note if needed. Remember to click SAVE and you should receive a popup confirmation. Find more detailed instructions here.
You may use this form for CURRENT partial-day absences, and PAST full-day or partial-day absences. Please note that the parent or guardian must excuse an absence or tardy even if the student is 18 years old.
Once you fill out this form, you DO NOT need to call or email with the same information. Absences must be excused prior to or within three days after the return of the student to class.
Robocalls go out twice a day and are sent on the day a student is marked absent. If a student was marked absent in a class before lunch, a robocall is sent at 1:00pm. For missed classes after lunch, the robocall goes out at 5:30pm. (Please note that the first class after lunch can be tricky. Robocalls go out in the middle of that class period and an attendance code can change during the class.) Robocalls are turned on at the district level. We have no control over them at high school.
If you receive a robocall:
- Please use the Absence Reporting Form if the absence is excused and a parent/guardian forgot to contact the attendance office.
- If a parent/guardian receives a call but your student believes this is an error, please have your student contact their teacher or pick up a Blue Correction Slip at the attendance office.
Please note, due to the daily high volume of excuses being reported, we are extremely busy and we may not get attendance updated prior to ROBOCALLS going out. You do not need to call, email or fill out the form again. Attendance will get updated.
CALLING STUDENTS OUT FOR APPOINTMENTS, ETC.
We recommend giving as much notice as possible when you need to have your student leave school for an appointment or other reason. With advance notice, you can use the ABSENCE REPORTING FORM to let us know when you will need your student called out of class. Without advance notice, please call 503-916-5171. Please do not leave a message as it may not be heard in time. Instead, please call back until you reach someone. Our main office is 503-916-5160 if the attendance office is busy.
- If a student is tardy or arriving late to school for any reason, please go directly to class.
DO NOT STOP IN THE OFFICE. Parent/Guardian, please use the ABSENCE REPORTING FORM if the late arrival is excused.
- If your student signed out for an appointment but has returned to school, they should check in with the attendance office upon return. This should be one of the only times a student needs to get a tardy slip.
Please note that we do not get notified that a student's attendance has been updated through ParentVue. Therefore, please do not leave messages in the Note field. We will not see it.
*If you are unable to report using our Absence Reporting Form or ParentVue, please call for assistance, and report absence via email at email@example.com or call us at 503-916-5171 and leave a message.
Covid and Exclusion Guidelines from PPS
It is not required for you to report your student’s positive test result to the school.
If your student has COVID-19, they should stay home from school based on any excludable symptoms they are exhibiting. They do not need to isolate for a set number of days, but should stay home until symptoms resolve (see below).
Be aware that someone with COVID-19 can get others sick. If you have COVID-19:
Stay home until you have not had a fever for 24 hours without using fever reducing medication and other COVID-19 symptoms are improving.
Avoid contact with individuals at high risk for severe disease for 10 days.
Mask when you are around other people in the 10 days after you become sick or test positive.