Families please call: 503-916-5171 or email firstname.lastname@example.org
Attendance Office - Fara McCarty
Student Attendance Policy
Attendance – Oregon law requires parents/guardians to see that children between the ages of 7 and 18 years attend school regularly. It is the legal responsibility of the parent to have their children in school, and ensure the student attends school regularly and on a timely manner (Reference: ORS 339.010-339.020). This responsibility lies with the student as well.
Students are expected to attend school and classes daily and on time. The parent/guardian may notify school staff of absences and/tardies by a phone call, sending a note, email, fax, leaving a voicemail, or replying to an auto-dialer.
Parents/guardians are encouraged to contact the school and classroom teachers directly if there is a concern about absenteeism. When a student’s attendance is so erratic that he or she is not benefiting from the educational program, the Principal or designee will notify the student and parent/guardian of appropriate alternative programs. State law requires schools to withdraw students who are absent ten (10) consecutive school days for any reason.
Attendance discrepancies: If you believe your student has been marked absent or tardy in error, please do not call the attendance line. These concerns should be addressed directly to the specific teacher by email. If the teacher finds they have made an error, they will fix it with the attendance office. Parents should log on to their ParentVue* account to check on attendance correction status. (*Email ParentVue account requests to email@example.com include your name and the names of any students you have attending PPS)
Appointments during the school day: If an appointment during the day is unavoidable please call the attendance line above as far ahead as possible with the details. Once our attendance person hears the message they will enter the information into the computer, the teacher can then see the student has to leave early and the student may leave after stopping at the attendance office to check out. If the appointment is last minute, or an emergency, please come into the attendance office to pick up your student and we will call them out of class at that time. (It is important to avoid picking up your student when they have a PE or Strength Training/Crossfit class as it is difficult to contact them during class time.) For safety reasons, any students leaving school during the day, even with parent/guardian permission, must sign out at the attendance office. We appreciate your cooperation with the above.
Students who are absent from Grant High School must comply with the following in order to be able to excuse an absence:
Criteria to Excused Absences from School – Only absences for student sickness, family emergencies such as sickness requiring the student’s presence, religious holidays, death in a family, or absences prearranged with staff approval are excused upon notification from parents/guardians via phone call, (503) 916-5171.
If a phone call is not possible, in order to excuse an absence, parents/guardians must explain their student absence in a signed letter/note or by a telephone call within three (3) days of the absence.
Once the parent contacts the school, the student’s name will be removed form the unexcused absence list if it meets the excused absence guidelines (If a student is absent more than one day, his/her parent/guardian should call the school everyday s/he is absent). After the 72 hours, absences cannot longer be excused. Parents/guardians may submit the signed letter/note in their home language if English is not used at home.
Procedures for Report a Student’s Absence
A phone call, if not possible at the time,
A note signed by a parent or guardian ordinarily is required for any tardiness or absence.
A note should have the following Information:
- Student Name and Last Name
- Student ID number
- Reason for the absence
- Date of absence (s)
- Parent Signature
- Parent phone number
Students who are 18 may not excuse themselves from school or specific class periods. To excuse any student absences, the district requires notification from the parent/guardian regardless of student age. The ONLY exception to this rule is if a student has been legally emancipated from their parents and provides proof of such court action.
Making up assignments due to absences from school
Students are allowed to make up assignments for an excused absence and receive credit. However, students are expected to make up assignments for unexcused absences for their own benefit, but depending on the individual circumstances and the school standards, may or may not receive credit. Student grades may not be lowered solely due to absences. (For information regarding homework during suspension, see “Suspension Procedures” [Homework during Suspension].
Quarantined Illnesses or Conditions
Students are required to stay at home if they have a quarantined illness or condition. Before returning to school after such an illness or condition, a student should obtain a doctor’s permission to do so, or be checked by a school nurse. Reference: 4.10.012-AD
If a student has had an illness of a communicable nature (flu, chicken pox, measles, hepatitis A, scarlet fever, pink eye, impetigo, lice, boils, etc.), s/he must remain at home until well and present a doctor’s authorization for return to school. Assistance for low-income families is available from the Multnomah County access clinics. For information on diagnosis of communicable diseases or permits for returning to school call Multnomah Education Service District health Department.
Every student is expected to be in class on time. A student is tardy if s/he is not in his/her assigned area when the tardy bell rings and will be considered absent if s/he arrives more than ten minutes after the bell rings. Mandatory tutorials and/or detentions after school will be assigned to students who are frequently tardy to class (4 or more unexcused tardies).
Mid-day Check Out
When leaving any time during the school day, (including illnesses, and at lunch hour if the student will not return at beginning of afternoon classes) students must sign out in the attendance office. Phone contact must be made with parent and/or note accepted prior to leaving.
Automated Absence Notification System
An automated computer calling system is activated by attendance every night. This system will notify any phone number a parent wishes. It will call if a student misses one or more periods in a day that have not been cleared by a note or parent call. Parents may leave a message with the system when it calls to clear their students’ absence.