SUMMER REGISTRATION RESOURCES

Each summer the Enrollment and Transfer Center completes about 300 new student registrations during the weeks when schools are closed.  Here are some questions and answers about how this work will happen this year, with the onset of summer registration.  This is a live document, and we will continue to update as new questions and procedures arise.

Q:  Can parents complete online registration over the summer?
Yes, if an online registration was started at the neighborhood school but not finished due to questions or missing documents, ETC can work with the family to complete the process.  Please leave notes in the online registration file, so we can pick up where you left off, and pay special attention to any concerns or questions you have.  

Q:  Can parents come to the ETC in person?
As of this moment there is no plan for public entry to BESC.  Parents who need to submit documents can use regular mail or e-mail.  We can also arrange google meetings to view and verify proof of age documentation. 

Q:  What about families who complete paper registration forms?
Families can pick up paper registration packets at seven food pantry sites this summer.  The packets include stamped envelopes addressed to the Enrollment and Transfer Center.  ETC staff will enter the information into Synergy, and leave notes for any registrations that are pending when you return.

 Visit the Early Learning Programs webpage for location/ program updates.  

Q:  Is the ETC planning to finalize ALL pending online registrations this summer?
ETC will work with any family who seeks our assistance, but we will not be reaching out to other families in your pending queue.  Families can wait for your return in August, if they wish to work with you directly.  

Q:  When will K-5 lottery results be reflected in Synergy?
A file will be sent to Synergy this month, but the results will not be visible until after the New Year Rollover occurs in July.  Due to office closures and other unforeseen delays we were not able to complete the file before the end of the school year.  

Q:  What about students approved for transfer in the lottery who are registered at their neighborhood schools?
These students will be rolled over to their correct schools as part of NYR.  Afterwards, the standard Synergy process will continue:  Upon notification of a transfer the current or neighborhood school should no-show the student and alert the transfer school to pick up the enrollment.

Q:  What if a family tells us they want their child to attend the neighborhood school instead of a transfer school?
If the transfer school is private, alternative, charter or home-based, including online options, please register the student right away.  If the transfer school is another PPS neighborhood or focus option program, including dual language immersion, please have the family complete a petition transfer request right away.  Due to the unprecedented instability caused by the pandemic, we will do our best to rapidly approve transfers back to neighborhood schools.  Note that we reserve the right to deny transfers between PPS schools due to extremely large class sizes.  However, new resident students coming from other types of schools must be admitted to their neighborhood schools.

Spanish:    https://drive.google.com/file/d/1o81bhdSy-yg4Dil7Xrh5X6oP9Ltwhd53/view?usp=sharing

Madison is a Community that Respects each other and Education through Equity in order to honor and empower our Diverse population. This spring has been challenging due to the Coronavirus/COVID-19 which has affected all of us. More recently we have witnessed the acts of violence and misuse of power that took the lives of Ahmaud Arbery, Breonna Taylor, and George Floyd. 

At Madison, we are outraged by this systemic abuse towards members of the African American community. Whatever you are feeling right now -  overwhelmed, mourning, afraid, full of despair, and looking for hope and answers - it is a real response. We believe that you are valuable, important, and brilliant.  We stand in solidarity with African American students, families, and staff while remaining committed to diversity and respect.

We are aware that this is more than a moment in time. We acknowledge that this is an ongoing process as we seek to dismantle systematic racism.

We acknowledge that racism is ever present in America and the impacts continue to be deadly. Let’s consider how we can collectively work together to create cross-racial collaboration to ensure that the tragedies do not continue again and again. As we continue to process these events, Madison staff is here to provide support to process the impact of these repeated tragic events. Please feel free to reach out to Madison staff for support.

Madison Admin Team

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Families call these numbers to connect with a PPS Language Access Team Member in the following languages:

PPS is interested in learning about your family’s child care needs starting this Fall. We are exploring ways to provide learning support and child care when children are being taught online. Please take a moment to complete a brief online survey. Please complete this survey by Sunday, August 9 at 9 p.m.

Following weeks of public engagement, Portland Public Schools Board of Education voted 7-0 on Tuesday to refer a proposed 2020 School Bond Renewal to voters. If approved by voters, the 2020 School Bond Renewal would maintain the current tax rate and continue investments in Portland schools, including funding for critical educational, health and safety, and school modernization priorities.

As the 2019-20 school year wound down and turned into summer, Portland Public Schools continues to keep its meal distribution running to help feed our families. For families who are unable to get to the 14 school meal sites, Amazon stepped up.

At the July 14 Board of Education meeting, Portland Public Schools released a plan that lays out a procedure for renaming its buildings and other spaces. The move to reexamine district names comes in response to the continuing unrest across the country, including in Portland, in reaction to the systematic racism brought into public focus this summer.