COVID-19 testing consent forms and/or other COVID-19 information can go under Student Medical Records in the Student Records cabinet within Docuware.

The following documents are no longer required to be uploaded to Docuware:

-Online Student Registration form (Hard copy documents are still required due to the signature page)

-Proof of Age

-Proof of Residence 

These documents are now optional and can be uploaded to Docuware if you choose to have them for future reference.

Records Management will upload full paper CUM folders that acompany a new student transferring to our district from an outside district.

Going forward, anything that is listed on either the Student Records cover sheet or the School Records cover sheet is the responsibility of the school secretary or whomever the school site has chosen for this task.

1. Follow the procedure provided in the section, “Scanning New Records to DocuWare Using Coversheets,” found in the DocuWare user guide, available on this page.
2. If you receive a paper CUM file that accompanies a new student to the district, please see response to the question below.

1. If you have received a small amount of documents, you may use the instructions in the Docuware User Guide for scanning new records. If you receive a whole CUM folder, please PONY those CUM folders to Records Management at the Prophet Education Center (PEC) for uploading.
2. Include a note with the request to scan, and include the student’s first and last name, Student ID, and Date of Birth.

1. Open an incident with the PPS service desk (support.pps.net / 503-916-3375) and explain the issue.
2. The service desk will escalate the problem to the copier and scanner support specialist, who can reset the button on your printer/scanner/copier. The support specialist may need to ask you some questions about your machine before the button can be reset.

1. Find the paper original, plus its cover sheet, and rescan the document.
2. Check DocuWare to make sure that the document appears legible.
3. If the document is still not legible, investigate making a copy of the paper original with better contrast, etc., to use for the scan.
4. If you find a document that is in the wrong student file, and need it either deleted or moved from DocuWare, open an incident with the PPS service desk (support.pps.net  / 503-916-3375) and include the student ID number, first and last name, and date of birth, plus the document type(s). Describe the defective document that needs to be deleted. If necessary, someone will call or email to confirm with you which record needs to be deleted.

1. Open an incident with the PPS service desk (support.pps.net  / 503-916-3375) and explain the issue. Please include the Student ID, student name, DOB, and the document type(s) and if possible, the scan date for the document(s).
2. The service desk will escalate the problem to the DocuWare support specialist, who will attempt to find the record(s) that you’re looking for.
3. If the support specialist is unable to locate any information for the student, either records have not been uploaded to the Docuware system or the information was uploaded under incorrect student information. Further investigation may be needed at that point.

in the Chrome web browser, please type the following in the URL address bar:

*NOTE: DO NOT click on the link, you must copy and past to the web browser.

https://dms.pps.net/DocuWare/Platform/WebClient/NTLM

This will allow Chrome to get you directly to the login screen

Type in your PPS ID & Password, and you should be able to get to Docuware.