• Student Records Digitization at PPS

    Digitization

    The Records Digitization project is converting paper student records to electronic files that live in DocuWare, our records management system. This project will transform each PPS school from paper-based to online student records management.

    During school years 2017-2018 & 2018-2019 we digitized all PPS schools. All Student's records are now online and staff has access based on their role and their school. All records request from outsite District are now handled electronically. Most if not all school's staff were trained on using the system and school's secretaries got additional training on scanning new records into the system. 

     

    School Digitization Process

     

    For a list of digitized schools, please visit our Digitized Schools page. If you have questions about how Records Digitization will affect your school, contact:

    Ramzi Adas

    503-916-3368 | ramzi@pps.net

     

     Training Materials, Procedures & Cover Sheets for Schools

     

    Use Internet Explorer or Firefox to log in to DocuWare at dms.pps.net. Select the "Windows Account" option and "Login". If you have students with digitized records and can't log in to DocuWare yet, please contact the IT Service Desk (support.pps.net / 503.916.3375) to gain access to DocuWare.

    PPS DocuWare User Guide 

    Digital Records Management procedures (New records transfer procedures to follow)

    PPS DocuWare Training Videos: 

    For Student Records:  Introduction to DocuWare Search (7 min)

    For Business Departments Records:  DocuWare Administrative Functions (6 min)

     Most current version of the Student Record Cover Sheet (03/18/2019)

    Most current version of the School Record Coversheet (09/01/17)

      **Please note that DocuWare is unable to read handwriting. Information added to the cover sheets must be typed.** 

Freqently Asked Questions: Digital Records Management

  • My school hasn't been digitized yet, but we now have a transfer student with digitized records…

  • I have new paper records to digitize...

  • My school's student records are converted, and I've received a paper cum folder for a transfer student…

  • My custom scan-to-folder button on my scanner has stopped working…

  • I found a scanned document in DocuWare that has an issue…

  • I searched DocuWare for a student’s records and couldn't find it…

  • I am using chromebook and Chrome browser, and I keep having error on my login…