Innovating flexible, responsive, and cost-effective delivery of services and supplies to District schools and offices to support quality education for our community.
Beginning July 1, 2018, the District must comply with new federal grant procurement guidelines for all purchases of goods or services using federal funds. These federal guidelines will significantly impact purchasing and contracting activities District-wide. The attached memo provides details on the new federal mandates and competition thresholds. It should be read and kept as a reference by all District employees who may make purchases or initiate contracts using federal funds.
All principals, department directors, senior directors, confidential executive assistants, principals’ secretaries, school bookkeepers, business managers, and other District personnel who manage or work with contracts must have taken the Contracting at PPS: Requirements and Best Practices (PSCP1718) course on the Learning Campus. Purchasing & Contracting will not process any contract unless the PPS contract manager, school/department contact person, and budget holder have taken and passed the course. If you submit a contract but have not taken the training, you will receive an email reminder to do so. The contract will be returned unprocessed if the training has not been completed by the end of the week.
March 21, 2017: Memo re Software and Digital Resource Use and Purchases. All software and application purchases that will use or contain staff Personally Identifiable Information (PII) must be made in one of two ways: (1) via a DR Purchase Order with the Digital Resources Terms and Conditions attached, or (2) via a contract on PPS's Digital Resources or Software contract template. Users are not allowed to use a P-Card to purchase software or digital resources.
Staff Quick Links
- Contracting at PPS: Requirements and Best Practices (pdf file)
- Quick Guide to Contracting
- Quick Guide to Cooperative Contracts
- Quick Guide to Buying
- Quick Guide to P-Cards
- Solicitation Dollar Threshold Chart
- Contract Templates and Forms
- PPS Public Contracting Rules
- Principal Secretary Resource Manual
- Board Approval of Contracts