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Beginning July 1, 2018, the District must comply with new federal grant procurement guidelines for all purchases of goods or services using federal funds. These federal guidelines will significantly impact purchasing and contracting activities District-wide. The attached memo provides details on the new federal mandates and competition thresholds. It should be read and kept as a reference by all District employees who may make purchases or initiate contracts using federal funds.
All principals, department directors, senior directors, confidential executive assistants, principals’ secretaries, school bookkeepers, business managers, and other District personnel who manage or work with contracts must take the Contracting at PPS: Requirements and Best Practices 2018-19 (PCP1001) course in Pepper PD by November 5, 2018. We recognize that this is a very busy time of year, but we strongly encourage all newer staff to take the training as soon as possible before initiating contracts. The course allows you to read and respond to quiz questions at your own pace; we anticipate that it may take 30-45 minutes.
Beginning on November 6, 2018, Purchasing & Contracting will not process any contract unless the PPS contract manager, school/department contact person, and budget holder have taken and passed the 2018-19 course. If you submit a contract but have not taken the training, you will receive an email reminder to do so. The contract will be returned unprocessed if the training has not been completed within one week of submission.
March 21, 2017: Memo re Software and Digital Resource Use and Purchases. All software and application purchases that will use or contain staff Personally Identifiable Information (PII) must be made in one of two ways: (1) via a DR Purchase Order with the Digital Resources Terms and Conditions attached, or (2) via a contract on PPS's Digital Resources or Software contract template. Users are not allowed to use a P-Card to purchase software or digital resources.