Civic Use of Buildings (CUB)
Welcome to the Portland Public Schools facilities reservation website.
On September 27, 2016, the Board of Education reviewed proposed changes to the Civic Use of Buildings policy and supported staff's recommendations to update permit fees and usage requirements so that PPS is aligned with current practices by neighboring school districts. You can find the new policy 3.30.010-P and administrative directives 3.30.011-AD and 3.30.012-AD at https://www.pps.net/Page/1811. Additionally, CUB Permit Fees will be increased for the first time in over ten years to help PPS cover rising costs associated with facility operations.
Individuals and community groups may schedule the use of PPS facilities during non-school hours by obtaining a permit through the Civic Use of Buildings (CUB) office. Facilities are available as school schedules permit and by permission of the school principal or site administrator. Requests must be submitted 15 working days prior to first day of use. Firearms, alcohol, marijuana, tobacco and illegal drugs in any form are strictly prohibited in school buildings and on school grounds.
Permit Fees: New fees will be implemented starting July 1, 2017. You can find a link to the new fees below.
Insurance: Depending on the nature of the rental, the district reserves the right to require proof of insurance coverage of $1,000,000 in combined single limits for bodily injury and property damage. All users must read and accept all Terms and Conditions of use prior to receiving a permit. To review the Terms and Conditions click this link.
Cancellations, no-use days: District events and student activities take precedence and may result in no-use dates listed for on-going community rentals. Due to the nature of school activities, PPS reserves the right to cancel use without prior notice, although all attempts will be made to prevent cancellations.
Staffing requirements: Custodians are required to be on site for all hours during contracted activities and as required by the District for additional clean up and securing the building. Depending on the event, district security staff may also be required. During times when staff are on not on regular duty, hourly staffing fees are charged to the user to offset overtime expenses.
Internet and Technology: The Information Technology department conducts systems maintenance once a month over a weekend. Please take these dates into consideration when scheduling events on Friday evenings and weekends in PPD facilities. Internet access and other technology services may not be available on these dates. To view the calendar visit the IT website www.pps.net/information-technology or click this link. If you have questions or concerns, or would like to discuss the possibility of IT support during your event, please have a PPS staff memeber contact the IT Service Desk at firstname.lastname@example.org or call 503-916-3375.
If you have any questions or would like to submit a request for use of a PPS facility, please click on the Reservation Request below or contact the CUB office at (503) 916-3268.