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Per Oregon’s COVID-19 Vaccination Requirement for Teachers and School Staff, all volunteers will be required to provide proof of vaccination before volunteering in a PPS school or facility.
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Volunteers who are not fully vaccinated against COVID-19 may only be assigned to non-contact volunteer activities. They may not volunteer directly with students or be in a PPS school or facility where they would have direct or indirect contact with students.
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Volunteering in schools will be very limited in 2021-22. Only essential volunteers will be permitted to volunteer in PPS schools, as determined by the school administrator.
Volunteers will be required to provide proof of vaccination against COVID-19. Their record must include the name of the person vaccinated, type of vaccine provided, date or dates given, and the name/location of the health care provider or site where the vaccine was administered.
Acceptable forms of documentation required to be uploaded as part of the volunteer application include:
- a copy of a COVID-19 Vaccination Record Card (issued by the Department of Health and Human Services Centers for Disease Control & Prevention or WHO Yellow Card); OR
- a photo, or scanned copy of the Vaccination Record Card as a separate document; OR
- Physical or digital documentation of the COVID-19 vaccination from a health care provider.
As a reminder, “fully vaccinated” means, per the CDC, you are considered fully vaccinated: 2 weeks after your second dose in a 2-dose series(e.g. Pfizer,Moderna) or 2 weeks after a single-dose vaccine, (e.g. Johnson & Johnson’s Janssen vaccine).
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Steps To Become a Volunteer (click to expand)
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Introduction
Volunteering with Portland Public Schools
Thank you for your interest in volunteering for Portland Public Schools!
We believe that families and community members are important partners to support our students. To ensure a safe environment for our students, PPS requires volunteers to follow the steps below. Please review the Volunteer Code of Conduct (Step 1) and Mandatory Volunteer Training (Step 2) prior to completing the volunteer application (Step 3). In the online volunteer application, you will need to sign that you have reviewed these materials and agree to adhere to all of the requirements. A person is considered a volunteer if they have the potential for unsupervised contact with PPS students during school hours, including chaperones for field trips. -
1. Read the Volunteer Code of Conduct
You must read and agree to the Volunteer Code of Conduct before you apply to volunteer. Please read the document below before you complete your volunteer training, application and background check.
Volunteer Code of Conduct PDF (English)
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2. Review the Mandatory Volunteer Training
All volunteer applicants are required to review the Mandatory Volunteer Training and agree to adhere to all of the requirements. Please review the slide show below or read the PDF linked.
Mandatory Volunteer Training (English)
Español | Tiếng Việt | 中文 | Русский | Soomaali
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3. Submit a Volunteer Application and Volunteer Background Check
Complete the volunteer application completely and accurately, including your full name, date of birth, and email address. The application authorizes PPS to conduct a Volunnteer Background Check.
Volunteer Online Application and Volunteer Background Check
Criminal Records and Volunteer Background Check Information
Portland Public Schools will conduct a criminal background check on volunteer applicants, and we reserve the right to deny applicants with a criminal history and registered sex offenders. PPS recognizes that a criminal record alone is not an indication of the value volunteers offer to our students. When reviewing criminal records, the school district also considers:
- The safety of our students and staff
- The nature and gravity of the offense (s)
- The time that has passed since the conviction and/or sentence
- The nature of the volunteer work for which the applicant is requesting to volunteer
- The positive impact the individual has had within the community since the offense
If you have questions you may contact our Security Services Department at securityservices@pps.net or (503) 916-3000. We respect your privacy and any conversations with regard to your background check will be kept confidential. Refer to Administrative Directive 5.10.141-AD for additional information and district policy on volunteering.
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4. Approval Notification
If Approved
If you clear the Volunteer Background Check, you will receive an email that you are now approved to volunteer. This approval is good for three years for any PPS school.If Denied
If you are denied, you will receive an email. If you have questions about your denial of approval, you may contact the Security Services Department at (503) 916-3000. If you would like to appeal the volunteer denial, please use the form linked below.
Volunteer Denial Appeal Form -
5. Approved volunteers should bring government-issued ID
The first time you volunteer at the school, you will need to bring a scannable government-issued identification card. More information is available on the
Visitor/Volunteer Procedures webpage.
Contact
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Corporations, community organizations and large groups who wish to do a volunteer project with PPS, please reach out via PPS Let's Talk.
Questions & Assistance
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Please refer to our Frequently Asked Questions first.
If you have questions about the Volunteer Background Check, contact securityservices@pps.net.
PPS Board Policies
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PPS Board Policies & Administrative Directives
Administrative Directive Volunteers Program - Implementation 7.20.021-AD
Professional Conduct Between Adults and Students 5.10.064-P
Administrative Directive 3.10.015-AD Registered Sex Offenders on School Property
Field Trips, Foreign Travel, and Other Off-Campus Activities 6.50.010-P
