Primary responsibilities of the Audit Committee (The Committee):
- Oversight and support for the Office of Internal Performance Audit (OIPA)
- Recommends the OIPA’s annual Internal Performance Audit Plan (“Audit Plan”) to the Board and provides ongoing oversight of the Audit Plan and individual audits
- Recommends external auditors to the Board and provides ongoing oversight of audits performed by external auditors
The three responsibilities are detailed below.
The full responsibilities of the Committee are described in PPS Internal Performance Audit Charter, approved by the Board of Education (the “Board”) on October 15, 2019 via Resolution 5971, and in Board Policy 1.60.040-P: District Performance Auditing.
1. Oversight and support for the Office of Internal Performance Audit (“OIPA”)
In 2018, the District’s budget funded two full time internal performance audit positions. The positions were staffed during 2019 and the OIPA was created.
Committee oversight responsibilities for the OIPA include the review, approval, and presentation of the following to the Board for final approval:
- PPS Internal Performance Audit Charter, and/or any amendments
- The OIPA’s annual Internal Performance Audit Plan (see additional details below)
- Annual operating budget for the OIPA
- The Auditor’s annual performance evaluation
- Written audit reports, including findings and recommendations,
- A complete list of audit report as well as the status of implementation of any resulting recommendations, can be viewed at: PPS Audit Reports
- Ongoing oversight of the implementation of recommendations until recommendations are fully implemented by District Management.
For more information about the OIPA, please see: The OIPA website
2. Recommends the OPIA’s annual Internal Performance Audit Plan (“Audit Plan”) to the Board and provides ongoing oversight of the Audit Plan and individual audits
At the beginning of each fiscal year, the OIPA submits a proposed annual Audit Plan to the Committee who reviews and provides input on the selection of audit topics to be included. The Committee will then recommend the annual Audit Plan to the full Board for approval.
See OIPA’s annual Audit Plan at:
- OIPA’s annual Audit Plan (2019-20: Contracts Audit and P-Card Review)
- Amendment to OIPA’s annual Audit Plan (added the ACH Audit)
The Committee provides ongoing oversight of the OIPA’s Audit Plan and individual audits by:
- Reviewing, approving, and presenting individual audit reports to the Board for final approval
- Providing ongoing oversight of the implementation of recommendations included in audit reports
- The Committee may obtain quarterly updates on the implementation of recommendations from the OIPA and/or District Management
- Reporting a summary of Committee actions including presenting audit reports and the status of the implementation of recommendations to the full Board
3. Recommends external auditors to the Board and provides ongoing oversight of audits performed by external auditors
The District contracts with independent external auditors for the Financial Report Audits/CAFR and Bond Performance Audits. Audits of the District can also be performed by the Oregon Secretary of State – Audit Services.
More information on the District’s external auditors and their audit reports can be viewed at:
- Financial Reporting / Comprehensive Annual Financial Reports (CAFR) Audit
- Bond Performance Audit
- Oregon Secretary of State – Audit Services
Some of the Committee’s oversight responsibilities for external auditors include:
- Make recommendation to the Board related to the contracting of external auditors
- Obtaining status updates from external audits while audits are being performed
- Receiving a presentation of the audit reports including any finding and recommendations prepared by the external auditors
- Reviewing the results of audits completed by external auditors and making recommendations to the full Board about reporting, monitoring, and implementation plans
- Presentation of the audit reports prepared by the external auditor to the Board