Portland Public Schools

DATE OF MEETING

BOARD AGENDAS & MEETING NOTICES

 Meeting Materials

MINUTES

School Improvement Bond Town hall

Thursday, June 25, 2020

6:00- 8:00 pm

Virtual Meeting

Live Streamed Here

• PowerPoint 

Regular Meeting

Tuesday, June 23, 2020

6:30 pm

Virtual Meeting

Live Streamed Here

Revised Agenda

Agenda

Revised Public Meeting Notice

Public Meeting Notice 

• Index to the Agenda-Business Agenda and Items for Individual Consideration
• Adoption of the 2020-21 Budget-Staff Report and Attachment "A"
• Resolution to Adopt the Superintendent's Performance Appraisal 2019-20
• Workplace Harassment Policy Staff Report
• Fall Reopening Presentation
• Budget Questions and Answers 
• Contract Cover Memo-OGC
• Contract Cover Memo-First Student
• Contract Cover Memo-RHS Window Project
• Contract Cover Memo-Cabs
• Performance Evaluation

Tuesday, June 23, 2020

5:00 pm

Virtual Meeting

Live Streamed Here

• Questions and Answers 

Regular Meeting

Thursday, June 11, 2020

6:00 - 9:30 pm

Virtual Meeting

Live Streamed Here

Revised Agenda

Agenda

Public Meeting Notice

• Index to the Agenda - Business Agenda and Items for Individual Consideration-REVISED
• Multiple Pathways to Graduation (MPG) Master Plan
• Search and Seizure Policy 04.30.040-P Draft for Second First Reading 
• Multi-Tiered Systems of Supports (MTSS) Presentation
• Community Budget Review Committee (CBRC) Annual Local Option Levy Report
• Community Budget Review Committee (CBRC) Annual Budget Report
• Resolution to approve the Budget 20/21 and Investments Aligned to Board Goals
• Resolution 6130: Resolution in Support of Re-Centering the PPS Student Experience Through Supportive and Affirming People, Culture, and Climate with Amendment
   

Special Meeting

Thursday, June 11, 2020

5:00 pm

Virtual Meeting

Live Streamed Here

•  None

 Minutes

Overview

Budget Town Hall

Monday, June 8, 2020

6:00 pm

Virtual Meeting

Live Streamed Here

• PowerPoint Presentation
• Student Investment Account Update

Links to Translated Town Halls:

• Español | Spanish -

• meet.google.com/dhg-ewmp-uun 

• 307-314-3885 (PIN: 331812861)

• Русский | Russian

• meet.google.com/mgr-sodh-bvo

• 712-318-2673 (PIN: 632763013)

• Soomaali | Somali 

• meet.google.com/gcx-vrjd-xqd

• 605-432-8237 (PIN: 816002962)

• 中文 | Chinese

• meet.google.com/fev-iavx-ofi

• 402-922-6543 (PIN: 327902557)

• Tiếng Việt | Vietnamese 
  • meet.google.com/wju-kkag-esi
  • 802-332-3848 (PIN: 988040434)

Work Session

Tuesday, June 02, 2020

6:00 - 9:00 pm

Virtual Meeting

Live Streamed Here

Public Notice Revised

Agenda Revised

Agenda

Public Meeting Notice

• Draft 2020 Bond Options UPDATED
• Draft 2020 Bond Options
• Draft Bond Options Spreadsheet - Simple
• Draft Bond Options Spreadsheet - Detailed
• Pre-pandemic Staff Options
• Board Reference Document
• Bond Schedule
• Analysis PPS GO Nov 2020
• Facilities Condition Assessment (FCA) Summary
• 2020 Board Decision Making Timeline
• Draft Bond Options Details
• PowerPoint Presentation

Regular Meeting

Tuesday, May 26, 2020

6:00 PM

Virtual Meeting

Live Streamed Here

Agenda

Public Notice

• Superintendent’s Strategic Plan Priorities, Proposed Investment Plan and Budget Message for Portland Public Schools
• Budget PowerPoint
• Index to the Agenda - Business Agenda and Items for Individual Consideration 
• Head Start Cover Letter to Board
• Head Start Policy Council Program Committee Meeting Minutes
• Head Start ERSEA Policy
• Head Start Internal Dispute Policy
• Head Start Federal Funding Application Letter
• Proposed Regular Board Meeting Calendar for the 2020-2021 School Year
• Proposed Budget and Individual School Reports Memo
• Proposed Budget Book - Volume 1
• Proposed Budget Book - Volume 2
• Work Place Harassment Policy - Staff Report, Draft Policy, and Redlined Policy

Special Meeting

Wednesday, May 20, 2020

6:00 PM

Virtual Meeting

Live Streamed Here

Agenda

Public Notice

• Index to the Agenda - Individual Items for Consideration

Minutes

Meeting Overview

Work Session 

Tuesday, May 19, 2020

6:00 pm

Virtual Meeting

Live Streamed Here

Agenda

Public Notice

• Bond Budget Template and Sample Scenario 
• Education & Facilities Improvement Summary - Updated 5/19/2020
• Board Feedback Exercise
• PPS Racial Equity and Social Justice (RESJ) Lens
• RESJ data maps
• RESJ and Bond - Statements for Discussion

Special Meeting

Tuesday, May 12, 2020

6:45 PM

Virtual Meeting

Live Streamed Here

Agenda

Public Meeting Notice

• Index to the Agenda-Individual Item for Consideration

Minutes

Meeting Overview

Regular Meeting

May 05, 2020 

6:00 PM

Virtual Meeting

Live Streamed Here

Agenda

Public Meeting Notice

• Index to the Agenda (Revised 2)- Business Agenda and Individual Items for Consideration.
• Index to the Agenda (Revised 1)- Business Agenda and Individual Items for Consideration. 
• Index to the Agenda (original)- Business Agenda and Individual Items for Consideration
• Revision of 2020-21 Budget Calendar: Staff Report, Draft Calendar, and Redlined Calendar
• Appointment of Bond Accountability Committee Members: Staff Report with Proposed Member's Bios
• Resolution to Advocate for and Approve Additional Federal Education Funding for Public Schools Due to the COVID-19 Pandemic
• Resolution Approving 20% Furlough through July 2020 and Modifying 2019-2020 School Calendar
• Resolution to Celebrate Teacher and School Administrator Appreciation Week
• Head Start Staff Report
• Distance Learning Update Presentation
• Partial Furtlough Presentation
• Written Public Comment

 Minutes

 Meeting Overview

Regular Meeting

April 21, 2020

6:00 PM

Virtual Meeting 

Live Streamed Here

Agenda

Public Meeting Notice

• Index to the Agenda - Business Agenda
• District Response and Plans on Covid-19 PowerPoint 
• Racial Equity and Social Justice (RESJ) Partners and Strategies Flier
• Memo on the Advance Authorization for Roosevelt High School Window Restoration Project 
• Written Public Comment

 Minutes

 Meeting Overview

Regular Meeting

April 07, 2020

6:00 pm

*In light of current public health concerns related to COVID-19, this meeting will take place virtually. Under the provision of ORS 192.670, the audio for this meeting will be streamed live.

Revised Agenda

Agenda

Public Meeting Notice

• Index to the Agenda - Business Agenda and Items for Individual Consideration - REVISED
• Index to the Agenda - Business Agenda and Items for Individual Consideration
• Resolution to Adopt Policy 3.60.040-P Nutrition Services, Meal Pricing and Purchasing Policy:Staff Report, Draft Policy, and Redlined Policy
• Resolution to Adopt Policy 8.30.010-P District Funds for Purchase of Meals, Refreshments, and Gifts: Staff Report, Draft Policy, and Redlined Policy 
• Resolution to Amend the Fiscal Year 2019/20 Budget Staff Report and Amendment Packet
• Resolution to Waive Cash Management Policy 8.20.010-P: Staff Report and Policy
• Written Public Comment

Minutes

Meeting Overview

Special Meeting

April 07, 2020

5:30 PM

*In light of current public health concerns related to COVID-19, this meeting will take place virtually. Under the provision of ORS 192.670, the audio for this meeting will be streamed live.

Agenda

Public Meeting Notice

• Index to the Agenda - Items for Individual Consideration

Minutes

Meeting Overview

Special Meeting

Thursday, April 02, 2020

Virtual

*In light of current public health concerns related to COVID-19, this meeting will take place virtually. Under the provision of ORS 192.670, the audio for this meeting will be streamed live.

Agenda

Public Meeting Notice

•  None

Special Meeting

Friday, March 27, 2020

 *This meeting is cancelled.

Agenda

Public Meeting Notice

Regular Meeting     (not cancelled)

Work Session (cancelled)

Tuesday, March 17, 2020

Revised Agenda

Agenda

Public Meeting Notice

• Index to the Agenda -  Business Agenda - Revised
• Index to the Agenda - Business Agenda
• Contract amendments that are required to be reported to the Board but that do not require approval
• Resolution 6082: Approval of Head Start Policy Council Recommendation 
• Resolution 6083:  Diploma Requirements Policy - Legislative Changes
• Resolution 6084:  Inter-District Student Transfers
• District Funds for Purchase of Meals, Gifts and Refreshments Policy 8.30.010 -P for Second First Reading
• Nutrition Services, Meal Pricing and Purchasing Policy 3.60.040-P for First Reading

Meeting Minutes

Meeting Overview

Special Meeting

Tuesday March 17, 2020

Public Meeting Notice

Regular Meeting

Tuesday, March 03, 2020

Agenda - Revised

Agenda

Public Meeting Notice

• Index to the Agenda - Business Agenda & Items for Individual Consideration
• Financial Audit Services Contract Extension
• Financial Audit Services Contract Extension Staff Report Revised
• Students Requesting PE Exemption
• Rosa Parks Calendar - Resolution and Staff Report
• KairosPDX Charter Renewal
• Opal School Charter Extension
• Portland Arthur Academy Charter Extension
• Portland Village School Charter Extension
• Student Investment Account (SIA) Application
• Responses to questions raised at 2/25/20 Work Session RE Student Investment Account Grant Application
• Board Goals Mid-Year Progress Measures
• Quarter 2 Financial Reports
• Resolution to Recognize Classified and Non-Represented Employee Appreciation Week March 2-3, 2020
• Resolution to Recognize March 1-7, 2020 as School Social Work Week
• Resolution to Recognize March 2020 as Developmental Disabilities Awareness Month

Minutes

Meeting Overview

Work SessionRegular Meeting & Work Session

Tuesday, February 25, 2020

Agenda

Public Meeting Notice

• Index to the Agenda - Business Agenda & Items for Individual Consideration
• Enrollment Balancing Scope of Work Draft 3 with Redline
• Grant Bowl Master Plan
• Grant Bowl Resolution and supporting Documents
• 4.20.042-P Diploma Requirements Staff Report
• 4.20.042-P Diploma Requirements
• Student Investment Account Application Links
• Student Investment Account Application

Minutes

Regular Meeting Overview

Work Session Informal Minutes

Work Session

Tuesday, February 18, 2020

• Proposed Enrollment and Balancing Scope of Work
• Enrollment and Balancing Program Q & A \
• Educational Suitability Presentation
• Bond Planning Presentation
• PPS Construction Timeline
• Facilities Deficiencies
• Sample Scenarios Overview
• Sample Scenarios
• PPS Building Portfolio Overview
• OTIS Bond Update
• OTL Instructional Resource Adoption Planning
• Sample Bond Framework
• Educational Suitability Presentation

Special Meeting

Tuesday, February 18, 2020

Special Meeting

Thursday, February 06, 2020

Agenda

Public Notice - Revised

• Index to the Agenda - Authorization for Off-Campus Activities

Minutes

Meeting Overview

Regular Meeting and Work Session

Tuesday, February 04, 2020

Agenda

Public Meeting Notice for Board Meeting and Work Session

• REVISED Index to the Agenda - Business Agenda & Items for Individual Consideration
• Index to the Agenda - Business Agenda & Items for Individual Consideration
• Trimet Resolution for Rosa Parks Free Transit Day
• MESD Local Service Option Plan
• Meals, Refreshments and Gifts Policy 8.30.010-P Draft, Redline and Staff Report
• Adoption of Construction Career Pathways (C2P2) Regional Framework Documents
• Adoption of Construction Career Pathways (C2P2) Regional Framework PPT Presentation
• Work Session Enrollment and Program Balancing Plan Documents
• Work Session Slide Show

Regular Meeting Minutes

Regular Meeting Overview

Work Session Informal Minutes

Special Meeting

Friday, January 24, 2020

Agenda

Public Meeting Notice

• Index to the Agenda - Items for Individual Consideration

 Minutes

Meeting Overview

Regular Meeting

Tuesday, January 21, 2020

Agenda

Public Meeting Notice

• Revised #2 - Index to the Agenda - Business Agenda & Items for Individual Consideration
• Revised Index to the Agenda - Business Agenda & Items for Individual Consideration
• Index to the Agenda - Business Agenda & Items for Individual Consideration
• Resolution 6038: Authorizing the Sale of Refunding Bonds and Related Matters
• Revised Resolution 6039: Proclamation and Recognition of February as Black History Month
• Resolution 6039: Proclamation and Recognition of February as Black History Month
• Resolution 6040:Resolution to Recognize Black Lives Matter at School Week of Action
• Resolution 6041: 2019-22 Agreement between Service Employees International Union (SEIU) and School District 
• Resolution 6042: Authorizing Modication to Lincoln High School Modernization Master Plan
• Climate Change Social Justice Curriculum Update
• 2020-21 School District Calendar Memo
• 2020-21 Draft Calendar

Minutes

Meeting Overview

Special Meeting

Tuesday, January 21, 2020

Revised Agenda

Agenda

Special Meeting Public Meeting Notice

• Index to the Agenda - Item for Individual Consideration

Minutes

Meeting Overview

Regular Meeting

Tuesday, January 07, 2020

Agenda Revised

Agenda

Public Meeting Notice

• Index to the Agenda - Business Agenda & Items for Individual Consideration - REVISED 2 
• Index to the Agenda - Business Agenda & Items for Individual Consideration - REVISED 
• Index to the Agenda - Business Agenda & Items for Individual Consideration
• Authorizing the Right of Way Easement Dedication for the Madison High School Modernization Project 
• 2020-2023 Agreement between District Council of Unions (DCU) and School Disctirct No. 1J, Multnomah County, OR
• Resolution to Develop a General Obligation Bond 
• Division 22 Report
• Board Work Plan
• Multi-Tiered Systems of Support (MTSS) Memo

Minutes

Meeting Overview

Regular Meeting

Tuesday, December 17, 2019

Agenda

Agenda Revised

Public Meeting Notice

• Business Agenda -revised
• Business Agenda
• Amendment to Roosevelt Phase 4 Plan
• Dyslexia Update
• Comprehensive Annual Financial Report 
• Superintendent's Performance Goals
• Draft Board Work Plan 2019 /20 
• Gunter Contract Memo
• Board Ethics Training PowerPoint

Minutes

Meeting Overview

Regular Meeting

Tuesday, December 03, 2019

Agenda

Agenda- Revised

Public Meeting Notice

• Business Agenda- Revised
• Business Agenda
• Community Budget Review Charter and Staff Report
• District Support for Schools Identified for Improvement under Every Student Succeeds Act (ESSA) Staff Report and PowerPoint - Revised
• PPS Comments on Status of ODOT's "I-5 Rose Quarter Improvement Project"
• Superintenent's Goals for 2019-2020
• Superintendent's performance goals Staff report  

Minutes

Regular Meeting Overview

Tuesday, November 19, 2019

CANCELLED

Business Meeting and Work Session

Monday, November 18, 2019

Business Meeting and Work Session Public Meeting Notice

Agenda

• Business Agenda - Revised
• Business Agenda
• Head Start Memo
• PERS Staff Report
• Work Session- Boundary / Enrollment Related Policies:
  • Racial Educational Equity Policy 2.10.010-P
  • Student Assignment to Neighborhood Schools Policy 4.10.045-P
  • Student Enrollment and Transfer Policy 4.10.051-P
  • Education Options Policy 6.10.022-P 
• Work Session Power Point
• Work Session Informal Minutes (original)

Minutes

Revised      Work Session Informal Minutes

Regular Meeting

Tuesday, November 05, 2019

Public Meeting Notice

Agenda Revised

Agenda

• Revised Business Agenda 2
• Revised Business Agenda
• Business Agenda
• CBRC Staff Report

Regular Meeting Minutes

Regular Meeting Overview

Work Session

Tuesday, November 05, 2019 

Work Session Public Meeting Notice & Agenda

• Work Session Student Success Act Documents
• Revised Strategic Framework PowerPoint

Work Session - Board Retreat 

Saturday, November 02, 2019

Meeting Notice and Agenda-REVISED

Regular Meeting

Tuesday, October 29, 2019

Meeting Notice

Meeting Agenda

• Revised Business Agenda
• Business Agenda
• Mt. Hood Cable Regulatory Commission Tech Grant Memo
• Preschool Task Force PowerPoint
• Search and Seizure Policy- Draft policy, original policy, and staff report
• Search and Seizure Policy- Draft Revised 10/28/19
• Racial Equity & Social Justice Presentation Documents
• Quarter 1 Financial Report
• Student Safety and Professional Conduct Update 
• UPDATED Student Safety and Professional Conduct Update from February 03, 2020
• Enrollment Report

Regular Meeting

Tuesday, October 15, 2019

 Meeting Notice

 Regular Meeting Agenda

 Revised Agenda

• Business Agenda - original
• Business Agenda - Revised
• Resolution to Proclaim October 2019 Disability Awareness Month
• Resolution to Designate October 2019 National Principals Month
• Resolution to Recognize October as National Substance Abuse Awareness Month
• Resolution to Designate October 2019 as Dyslexia Awareness Month
• Internal Performance Audit Charter
• Internal Performance Audit Charter- with Technical Amendments
• Head Start Documents
• Bond Accountability Committee Charter Documents
• Bond Accountability Committee Charter - Revised
• Appointments to the Community Budget Review Committee Documents
• Appointments to the Community Budget Review Staff Report- Revised
• Updated CBRC applications
• Board Policy for Professional Conduct, second reading
• Board Policy for Healthy Substance Free Schools, second reading
• Board Goals PowerPoint
• Board Goals
• Post-secondary Readiness Metric Components
• Adoption of 2020-21 Budget Calendar

 Minutes

Meeting Overview

REgular Meeting and Work Session

Monday, September 23, 2019

Regular Meeting Agenda

Public Notices for Regular Meeting, Work Session, & Executive Session

• Proclamation of Hispanic Heritage Month / Proclama la celebración del Mes de La Herencia Hispana (in English and Spanish / En inglés y español)
• SBAC Results Documents
• Student Success Act 
• Draft Budget Calendar 2020-2021
• Preliminary Quarter 4 Financial Report 
• Work Session Goals
• Work Session Auditor Update
• Business Agenda

Regular Meeting Minutes

Regular Meeting Overview

Work Session Informal Minutes

Tuesday, September 10,

2019

Agenda

Agenda - Revised

Public Meeting Notice

• Legislative Update
• Board Self-Evaluation Template - Oregon School Board Standards for Governance
• Professional Conduct Between Staff and Students Policy
• First Reading of Policy - Healthy and Substance Free Schools 
• Madison High School Modernization - documents for contract with Fortis Construction
• Bond Accountability Committee Charter
• Business Agenda
• Business Agenda - Revised

Minutes

Meeting Overview

Tuesday, August 27, 2019

Agenda- Revised

Meeting Notice

• Audit Committee Performance Charter-Revised
• Bond Accountability Committee Report
• PPS Collective Bargaining Agreements
• PFSP Contract Ratification
• ATU  Contract Ratification 
• Board Goals 
• Naming of Mike Walsh Field Staff Report
• Cover Memos for Direct Service Contracts
• Business Agenda -REVISED

Minutes 

Meeting Overview

Tuesday, August 13, 2019

Agenda

Meeting Notice

• Business Agenda- Revised
• Recission of Policy 4.30.030P  Superintendents Approval and Original Policy
• Exemption of PE Requirement Informational Report
• Levy Renewal Staff Report
• Levy Resolution- Original
• Levy Resolution- Revised
• Board Goals Draft Slides  
• Board Goals Proposed by SLT 
• Contract Information 

 Minutes

Meeting Overview

Tuesday,

August 6,

2019

Meeting Notice

• Local Option Levy 
• Board and Distsrict Leadership Collaborative Goals PowerPoint
• Board and District Leadership Draft Collaborative Goals

Tuesday

July 16,

2016

Agenda

Meeting Notice

• Business Agenda- Revised
• Local Option Levy Documents- Staff Report and Analysis
• Student Conduct and Discipline Policy Revision Documents- Staff Report, Revised Policy, Relined Policy, Original Policy
• Proposed Phase 1 Audit Plan
• Program for Disruptive Students Policy to Rescind_-Recommendation to Rescind, Original Policy
• Professional Conduct Between Staff and Students Policy New - Staff Report, Policy Draft
• Head Start Documents- signed

Minutes

Meeting Overview

Tuesday,

July 2,

2019

Agenda 

Meeting Notice

• Business Agenda- Original
• Business Agenda - Revised 
• Business Agenda - Second revised

Minutes

Meeting Overview