A contract is an agreement between two or more persons or entities involving an exchange of promises or obligations. A detailed, written contract helps ensure that the parties understand their respective obligations and agree on payment terms, timelines, and deliverables. A well-written contract also establishes a framework for resolving any future disputes.
When is a Contract Required?
Most services with non-employee service providers or vendors - including services provided at no cost - require a District contract.
- Medical, legal, financial, educational service
- Special programming
- Construction, painting, maintenance
- Services that involve interaction with students
A P-Card or Purchase Order may be used in lieu of a contract for:
- Very simple, one-time or infrequent services such as printing, chair rental, embroidery on uniforms, tire replacement
- Hotel, catering, and space rentals if the Contractor does not require its own contract
- Dues, fees, event sponsorships, shipping/postage, tickets, and admissions
Please review this chart for guidance on appropriate use of Direct Vouchers vs. P-Cards vs. Purchase Orders vs. Contracts
How Do I Complete and Submit a Contract?
For a step-by-step guide to completing and processing a contract, please review our Quick Guide to Contracting.
Who Do I Call With Contract Questions?
For questions about:
1. How to create and process a contract, contact Erica Kreger or a Contract Analyst.
2. Board approval of contracts, contact Paul Williams.
3. Contract copies, contact Tina Sandoval.
4. Contract status, contact a Contract Analyst or Tina Sandoval.
5. Negotiating non-standard contract terms and conditions with vendors, contact Emily Courtnage.