• Contracting

    A contract is an agreement between two or more persons or entities involving an exchange of promises or obligations.  A detailed, written contract helps ensure that the parties understand their respective obligations and agree on payment terms, timelines, and deliverables. A well-written contract also establishes a framework for resolving any future disputes.  

    When is a Contract Required?

    Most services with non-employee service providers or vendors - including services provided at no cost - require a District contract.

    Examples: 

    1. Medical, legal, financial, educational service
    2. Special programming
    3. Construction, painting, maintenance
    4. Services that involve interaction with students

    A P-Card or Purchase Order may be used in lieu of a contract for:

    1. Very simple, one-time or infrequent services such as printing, chair rental, embroidery on uniforms, tire replacement
    2. Hotel, catering, and space rentals if the Contractor does not require its own contract
    3. Dues, fees, event sponsorships, shipping/postage, tickets, and admissions

    Please review this chart for guidance on appropriate use of Direct Vouchers vs. P-Cards vs. Purchase Orders vs. Contracts

    How Do I Complete and Submit a Contract?

    For a step-by-step guide to completing and processing a contract, please review our Quick Guide to Contracting.

    Who Do I Call With Contract Questions?

    For questions about:

    1. How to create and process a contract, contact Erica Kreger or a Contract Analyst.
    2. Board approval of contracts, contact Paul Williams.
    3. Contract copies, contact Tina Sandoval.
    4. Contract status, contact a Contract Analyst or Tina Sandoval.
    5. Negotiating non-standard contract terms and conditions with vendors, contact Emily Courtnage.

     

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