- Use of Funds for Meals, Refreshments and Student Incentives - 8.30.011-AD *New April 2020*
- PCard Program Update: Summary of Changes to Cardholders and Works Users - *NEW 4/4/19*
- Manual Change: Nutrition Services need only be contacted to provide guidance on student food purchases and does not need to approve all food purchases. See page 10 in the PCard Manual.
PCards and Works
PCards are used to purchase many of the items formally bought with Purchase Orders. Supplies, equipment, and materials can be purchased with a PCard. Items purchased over the Internet, such as books, are a good fit for the PCard. The policies are strictly enforced, so be familiar with these before you use the PCard. If you do not have a PCard please send a completed PCard Application to the Purchasing & Contracting Department or to firstname.lastname@example.org.
The Works system is an online web-based application that allows cardholders to review, reconcile and run reports on purchases made with their PCard. Given that it is a real-time system, purchase data usually posts to Works within a two day period after the purchase. Once posted, cardholders have the ability to review, approve, and sign-off on transactions. There is no need to wait until the end of the month to reconcile; it can be done anytime.