School-Based Technology Support Bands
Effective January 12, 2015
Updated August, 2018
This document identifies the District's standard school-based technology equipment for staff, students, labs, and common areas, and will be updated on an ongoing basis to reflect new technology programs and budget allocation. It does not include school infrastructure equipment including VoIP telephones, switches, uninterrupted power supplies, servers, routers, firewalls, controllers, etc. Planning and budgeting for technology upgrades is underway.
Further information regarding IT Hardware Standards is available on the IT Purchasing website. Requests for computer hardware other than what is stated on the IT Purchasing Standards will be considered on a case-by-case basis in conjunction with the educational or business need. If you have any questions or concerns relating to this information, please contact your building administrator or the IT Department.
To support the design, alignment, and financial forecasting of the IT strategic framework, school-based technology support bands have been established. These bands establish groups of technology provided to support the District’s mission and prioritize instructional tools, device equalization, modernization, and refresh. This document has been developed to describe the bands and the current state of assigned technology.
Staff and Student Equipment
All school administrators received a new Chromebook at the beginning of the 2014-15 school year. Existing administrator laptops were not reclaimed and will continue to be supported until they fail.
Administrator definition: State of Oregon licensed, full time staff employed by PPS to administer PPS School campuses as a Principal, Vice Principal, Assistant Principal, Regional Administrator for at least 50% of their work day.
School Counselors received a "Counselor Bundle" during the 2015-16 school year, consisting of a laptop, monitor and docking station. The laptops were updated over the summer of 2018 with new batteries and additional memory to improve performance. Requests for equipment for newly added counselors can be submitted to the IT Service Desk.
Student Support Staff
The equipment used by other school-based student support staff, including deans, psychologists, speech pathologists, student management specialists, varies widely in age and condition.
During the Summer of 2016, Nutrition Services and Information Technology worked collaboratively to provide an updated workstation in every cafeteria.
Educational assistants, para-educators, and student teachers are not provided with specific technology equipment to perform their jobs. They should have access to the classroom equipment.
The equipment used by school secretaries, business managers, and other administrative staff varies widely in age and condition.
Classroom, Lab, and Common Area Equipment
Technology bundles were deployed to all active District classrooms during the 2014-2015 and 2015-16 school years. The bundles include a cart, monitor, monitor arm, Windows PC, projector, document camera, speakers, and cable locks. Projectors and document cameras for added classrooms can be requested through the IT Service Desk. Replacement projector bulbs can also be requested through the Service Desk.
The classroom technology equipment design is being reviewed and updated as part of the School Modernization project for each modernized school.
Common Space Presentation/Instruction Equipment (Gym, Auditorium, Library, etc.)
The condition and configuration of technology bundles for spaces other than classrooms varies widely. These spaces are larger and generally require customized solutions that cannot be met by the traditional classroom technology bundle. Common spaces with missing or non-functional technology may qualify for refurbished carts and projectors through the School Technology Resource Team program, with requests submitted to the IT Service Desk.
Library and Computer Fixed Labs
The age of systems in computer labs varies widely across the district. Due to increasing demands for facility space, the district is moving toward mobile labs unless specific programmatic requirements (i.e. CTE) exist. Older and non-functional fixed lab computers may qualify for replacement with refurbished equipment by the School Technology Resource Team. High school labs and libraries were updated during the 2016-17 school year.
Kiosk and Security Monitoring Systems
Many schools have dedicated kiosk and monitoring systems in their front office and/or common spaces. These systems may be used for 1) visitor and volunteer check-in and check-out, 2) security camera monitoring (i.e. of the school entrance), or 3) digital signage. The age and condition of these systems varies widely. Older and non-functional kiosk and monitoring computers may qualify for replacement with refurbished equipment by the School Technology Resource Team.
All school libraries received a new PC-based workstation and barcode scanner during the Summer of 2014 as part of the district’s migration to the Destiny Library Management System. Additional systems in the library that are available for student use will be considered a library computer lab.
Most schools have one or more mobile labs, and funding was allocated by the board in 2015 to assure an adequate student-to-device computer ratio for Smarter Balanced state assessments. These labs generally include between 10-30 devices, a rolling charging cart or case, and a wireless access point. Labs are generally a homogenous set of laptops (Mac or PC), Chromebooks, or tablets (i.e. iPads). In order for a mobile lab to function properly it must include a wireless access point to supplement the available bandwidth in that portion of the building. Older and non-functional lab equipment may qualify for replacement through the School Technology Resource Team program.
As of the 2014-2015 school year, changes have been made regarding specific equipment as follows.
Smart Boards – Interactive whiteboards are no longer part of the district’s education specification and will not be provided or replaced. Non-functional Smart Boards should be e-wasted and replaced with traditional whiteboards through the Facilities Department.
Wireless Access Points – In 2010, wireless network access was deployed to all district sites. Our district-wide Wi-Fi network was sized to support Internet use by teachers and small groups of students. It was not sized to support entire classrooms or schools of students using wireless devices concurrently. A district-wide wireless availability survey was completed in October 2014. Planning and budgeting for the expansion of the PPS wireless network to support greater density is currently underway.