Please note that PPS will continue to administer pay and benefits for all eligible leave types, including leaves administered by FMLASource. Follow the steps below to determine how much of your leave will be paid, and how long you will maintain your benefits while on leave:

1. Your leave balances can be viewed in Employee Self-Service or on the bottom of your paystub. We encourage you to access ESS while on-site if possible, to access ESS off-site you need to be registered for both DUO and Two Step Authentification. For assistance contact the IT Help Desk at 503-916-3375

2. Understand the order that your paid leave balances will be used.

a. To care for a family member:  family illness leave, sick leave, personal time, vacation (if applicable), reserve sick leave*

b. Employee own medical:  sick leave, personal time, vacation (if applicable), reserve sick leave*

c. Birth/adoption/parental: sick leave, personal leave, family illness leave, vacation (if applicable), reserve sick leave*

*Reserve Sick Leave is paid at 2/3 pay

3. Add up the total number of eligible accrued paid leave hours you can use. Divide this by the hours/day you work. This will give you the actual number of paid days you can use during your leave.

a. For example, say a full-time employee has the following balances:

100 hours of sick leave

40 hours of reserve sick leave (paid at 2/3 pay)

24 hours of Personal/Emergency leave

80 hours of Vacation time

244 total hours divided by 8 hours per day = 30.5 days

4. Refer to the work year calendar that is applicable to your role. Exclude days that are not part of your work year such as spring break, winter break, etc., if applicable. Also exclude paid holidays when counting your paid leave usage.

Please note that employees are required to use any paid leave balances prior to going into an unpaid status, in most situations.

Note that there are sick leave banks available to certain groups of employees under specific circumstances. Your own personal paid leave must be exhausted before you can use any Sick Leave Bank hours.

There are two things that protect your PPS insurance 1. working or being paid for atleast half the work days in the month prior earns the next month of coverage 2. Being on a FMLA and/or OFLA leave of absence 

If you exhaust both your paid leave balances and your FMLA/OFLA entitlement your insurance will cease and you will be eligible for COBRA. 

Please note ADA leave does not protect insurance unless you are in a paid status.

The following examples may help clarify:

Example 1

* An employee is on an approved FMLA leave from 8/24 to 12/31

* The employee runs out of paid time on 11/8 meaning they were paid for 6 work days in November and unpaid for 14 work days days

* The employee’s FMLA exhausts  11/28

* Benefits will cease on 12/1

Example 2

* An employee is on an approved FMLA/OFLA leave from 8/24 to 12/31

* The employee runs out of paid time on 12/11 meaning they were paid for 7 days in December and unpaid for 3 work days due to winter break

* The employee’s FMLA/OFLA protection ends on 11/28

* The employee will maintain benefits for the duration of this leave of absence.

If you have questions about your pay or benefits related to your leave of absence, please contact leave@pps.net.

You have 60-calendar days from the date of birth OR date of adoption to add your child to your PPS insurance.  

To add your child to your PPS insurance, please do the following:

1. Log into PeopleSoft Employee Self-Service (ESS): https://selfservice.pps.net/. 
2. Click on the Benefits Information panel.
3. On the left-hand side of the screen, click Life Events.
4. Under the Employee section, select the radio button next to:
1. I had a baby
         OR 
2. I adopted or gained legal custody/guardianship of a child.
5. Follow the prompts on the screen to upload and submit:
1. Your newborn’s birth certificate (hospital announcement is also acceptable)
       OR 
2. Your child’s adoption paperwork. 
6. The PPS Benefits Team will then review your document.
7. Once your document has been approved by the PPS Benefits Team, you will receive a notification email.
8. After receiving the notification email, log back into ESS and go to the Benefits Information panel.
9. On the left-hand side of the screen, click on Benefits Enrollment, 
10. Under the Open Benefits Events section, you should see your Birth event OR Adoption event.  Click the Select button next to the Birth event OR Adoption event. 
11. Follow the prompts on the screen to enroll your child in your PPS insurance.
• Online Benefits Enrollment Instructions
• IMPORTANT: You must check the box next to your child’s name under the medical section of the enrollment system.  If you do not check the box, they will not be covered on your PPS insurance.

PeopleSoft ESS Login Issues?  Contact PPS IT Service Desk at 503-916-3375

Benefits Enrollment Technical Issues in PeopleSoft ESS?  Contact the PPS Benefits Team at benefits@pps.net.

If you are enrolled in Long Term disability insurance and will be on medical leave for more than 90 days and go unpaid, it is your responsibility to submit the appropriate Long Term Disability packet directly to The Standard, using the contact information provided on the first page of the application:

Trust: PAT, PFSP, ATU, DCU, and Teamsters employees

OEBB: Non-represented and SEIU employees

(Need help determining your employee group?)

LTD Applications and Life Insurance FAQs:

• Trust LTD Application
• OEBB LTD Application
• OEBB Group LIfe 31 Day Portability and Conversion FAQ
• OEBB Group Life 60 Day Portability and Conversion FAQ
• Trust Life Waiver of Premium FAQ