• Substitute School Administrative Assistants

    Welcome to the Portland Public School’s Substitute School Administrative Assistant webpage. The purpose of this webpage is to provide information that will support and assist Substitute School Administrative Assistant's in PPS.


    Employment Opportunities

    Substitute School Administrative Assistant's are valued members of the Portland Public Schools community who play an integral role in supporting our students and schools every day. Working as a Substitute School Administrative Assistant with Portland Public Schools requires a high level of flexibility and adaptability, as Substitutes are eligible to work throughout the district in any school, any subject, and any grade level. Substitute School Administrative Assistant's work a flexible schedule on an as-needed basis, and have the ability to assign themselves to jobs via the Absence Management system up to one month in advance. 

    Under general supervision, the Substitute School Administrative Assistant is responsible for managing the day-to-day operations of the school office. This support includes meeting the needs of all who call or visit the school office, providing a high level of customer service, performing data entry, maintaining computer-based records, and preparing correspondence and administrative reports as directed. It takes a special individual to be able to manage the school office in the absence of the building school administrative assistant.

    Portland Public Schools has a competitive hiring process for our Substitute School Administrative Assistant pool. In order to be considered for a Substitute School Administrative Assistant position, you must submit your application to the current Substitute School Administrative Assistant job posting. To apply for a Substitute School Administrative Assistant position, please visit careers.pps.net and search for job ID 27424.


    We are currently accepting applications for the 2024-2025 School Year. Interviews will be by invitation only and will begin in late July/early August.

    For any questions, please contact the PPS Substitute Office at ppssub@pps.net. For more information regarding the online application process, please review the Online Application FAQs & Resources.