• Substitute Secretaries

    Welcome to the Portland Public School’s Substitute Secretary webpage. The purpose of this webpage is to provide information that will support and assist Substitute Secretaries in PPS.


    Employment Opportunities

    Substitute Secretaries are valued members of the Portland Public Schools community who play an integral role in supporting our students and schools every day. Working as a Substitute Secretary with Portland Public Schools requires a high level of flexibility and adaptability, as Substitutes are eligible to work throughout the district in any school, any subject, and any grade level. Substitute Secretaries work a flexible schedule on an as-needed basis, and have the ability to assign themselves to jobs via the Absence Management system up to one month in advance. 

    Under general supervision, the Substitute Secretary is responsible for managing the day-to-day operations of the school office. This support includes meeting the needs of all who call or visit the school office, providing a high level of customer service, performing data entry, maintaining computer-based records, and preparing correspondence and administrative reports as directed. It takes a special individual to be able to manage the school office in the absence of the building secretary.


    Portland Public Schools has a competitive hiring process for our Substitute Secretary pool. In order to be considered for a Substitute Secretary position, you must submit your application to the current Substitute Secretary job posting. To apply for a Substitute Secretary position, please visit careers.pps.net and search for job ID 22449.


    We are currently accepting applications for the 2021-2022 School Year. Interviews will be by invitation only. 

    For any questions, please contact the PPS Substitute Office at ppssub@pps.net. For more information regarding the online application process, please review the Online Application FAQs & Resources.