Work Share - Weekly Reporting Requirements
Weekly Reporting Requirements
Updated: Thursday, May 21, 2020
PPS submits a weekly file with all eligible employees for the Work Share program. Due to this requirement, employees need to be aware of weekly reporting responsibilities.
While you will NOT report to the Oregon Employment Department (OED), PPS will need to gather weekly information from you. It is our goal to make this as simple as possible for you, while fulfilling our reporting obligation to OED.
1. Weekly Time Card Reporting
A. Weekly updates are required to your timecard if you take any leave, including short leave.
- Nutrition Services/Transportation/DCU Members: You will continue to report your daily hours to your department's timekeeper.
- School Based Employees: In the event you need to report time away from work based on the guidelines for leave, you must notify your school’s timekeeper by Thursday at 5:00 pm of the week you took your leave.
- All Other Eligible Employees: In the event you need to report time away from work based on the guidelines for leave, you will need to record the missed time in your timecard weekly. If you take any leave, you must update your time card by Thursday at 5:00 pm in the week you took any leave.
Employees who use non-COVID related leave balances will be disqualified from participating in the Work Share program during the week the leave was taken. To ensure you remain eligible for the Work Share program, review this website.
B. Exempt Employees: Weekly updates are also required if you work in excess of your scheduled hours. If you have worked more than your reduced schedule, complete this form every Monday by 5:00 pm for the previous week. PPS relies on you to accurately report this information.
Eligibility for PPS's Work Share program is based on you working a reduced schedule of 20%, and PPS certifying that you worked a qualifying schedule to OED. If you are unable to reduce your schedule for a week to complete your workload or have worked more than your reduced schedule, complete this form by Monday at 5:00 pm for the previous week. PPS relies on you to accurately report this information. The failure to accurately report this information (e.g. working more than 32 hours in a week but claiming only 32 or less) may lead to overpayments from the OED and your responsibility to return funds.
2. Earnings Reporting - Retirement or Employment Outside of PPS
If you work for another employer or have retirement income (not including social security), you must provide weekly information to PPS. If you receive income or payments from any of the sources below, complete this form every Monday by 5:00 pm for the previous week.
PPS is required to include additional wages and income earned or retirement pay received for each employee in our weekly submission to OED. Eligible employees who receive wages or income from another job or pension, annuity, or retirement pay are required to submit information to PPS every week for the duration of the Work Share program. PPS then reports this information in the weekly submission we provide to OED.
You do not need to report Social Security income.
Please review the website for the most up-to-date information.