New Employee Forms

  • Please print and complete the following forms:

    1. Visit the Electronic I-9 form for employment eligibility: Form.
      1. Use PPS Employer Code 16512.
      2. You must bring your original identity and authorization document(s) with you when attending the pre-boarding session to finalize your new hire requirements. Please follow this safety plan when arriving onsite for your I-9 appointment.
    2. Criminal History Verification Form  Note: You will have a photo taken at your on-boarding session for an Employee ID badge. The badge will be sent to your supervisor.
      1. You will need to pay a $94.50 fingerprinting fee at your new employee on-boarding session (the $94.50 fee consists of a $12.50 fee to schedule a fingerprinting appointment online and an $82.00 fee). Fingerprinting Instructions
        • You will pay the $12.50 fee online on when you schedule your fingerprint appointment via Fieldprint Oregon.
        • You will pay the $82 fee online in advance through School Pay. The school pay receipt will need to be emailed to the HR Associate.
      2. You do not need to be fingerprinted if you currently hold an active TSPC license  
    3. New Hire/Rehire Personal Information Form
    4. State and Federal Ethnicity/Race Form
    5. Policy Acknowledgement Form  Note: This form is to acknowledge that you have read and reviewed these Policies and Administrative Directives
    6. Sick Leave Transfer Form (For new employees that were previoulsy employed by an Oregon School District or Education Service District with eligible sick leave to transfer to PPS. New employee to complete this form and send to previous employer.)
    7. PERS Beneficiary Form
    8. Federal W4 (Paper form)
    9. Oregon W4 (Paper form)

    Note: Professional educators only: 

    • Prior Work Experience Form  (PAT Bargaining Unit)


    The following can be completed after hire through the Employee Self Service Portal

    Log In to Employee Self Service (ESS)

    • Direct Deposit Note: Payroll must first go through the pre-note process. Employees will initially receive a paper check, mailed to the home address provided to Human Resources. The first direct deposit may go into effect up to two pay cycles follwing set up of direct deposit.
    • Federal W-4 (PPS tax information)
    • Payment Frequency (current employees only) Note: Available for non-temporary 210 day or less positions; all non-temporary positions automatically default to a 12 month payment frequency.
    • Update personal details (address & contact information)
    • Enroll in Benefits