Substitutes - Educators, Paras, and Secretaries
May 14, 2020 update
A pandemic of this magnitude means that the state of Oregon faces a daunting financial forecast. The District is implementing various cost-saving measures now that we hope will better position PPS to open next school year with as minimal impact on the student learning experience as possible.
Your May paycheck
Similar to April, substitutes will receive a paycheck at the end of May based upon the average work calculation applied to the May pay period (4/16-5/15). Substitutes currently in a long-term job will be paid either: (a) their average work performed calculation or (b) the extended rate of pay for the days of the long-term job, whichever is greater. All substitutes should receive information about their individual gross income they can expect on their May paycheck no later than Monday, May 18, 2020.
Your June paycheck
Beginning the next pay period, 5/16 - 6/15/2020, the District will no longer be offering substitutes compensation based upon average work performed. Going forward, substitutes will be paid for actual work performed.
We know this is a significant decision. Your May 29 paycheck will not be impacted by the change because you are receiving pay for average work performed for the entire 4/16-5/15 pay period. Your June 30 paycheck will be affected.
We understand that there are many questions about compensation, how to apply for unemployment and federal CARES Act benefits (an additional flat $600/week), and how the closure impacts eligibility for renewal and health insurance benefits. We have updated the FAQ sheet with all information we currently have available. Please continue to check your PPS email, the Substituting page on the PPS website, and the FAQ sheet for the most up-to-date information.
The decision to return to pay for hours worked was not made lightly. The rules for Work Share program do not allow us to place substitutes on that program. In addition, the District received feedback from some employees about receiving compensation based on average work performed, as that pay has been perceived as blocking unemployment benefits and federal CARES Act benefits (an additional $600/week).
We cannot advise on unemployment benefits or eligibility, as those decisions are made by the Oregon Employment Department under state law. We can tell you that you can report on an unemployment claim to the Oregon Employment Department that your average work performed pay has been discontinued effective May 16. We understand that substitutes should select “Lack of Work” - “Due to National Tragedy”. Please know that, while we always respond truthfully to inquiries, the District is not contesting unemployment claims from substitutes.
We appreciate your patience and understanding as we navigate this unprecedented time, as well as your support in District-wide efforts to minimize impacts on student experience for the 2020-2021 school year. We sincerely appreciate all of your hard work in supporting the students and school communities at PPS.
If you have additional questions, please review these online resources. If you still have questions please reach out to the Substitute Office at email@example.com.
PPS Substitute Office
March 31, 2020 update
In response to the six week school closure, we previously communicated work expectations and compensation information with you. In that communication we stated that “during this unprecedented closure, the district is offering compensation to substitutes during the extended closure based upon an average of work performed. We are in the process of determining the specifics of how this will be calculated and will continue to update you as we learn more.”
Today we write to provide the specifics of how average work performed is being calculated.
Substitutes currently in a long-term job will be paid either: (a) their average work performed calculation or (b) the extended rate of pay for the days of the long-term job, whichever is greater.
Average work performed is calculated by the total actual days you worked divided by the possible work days over a four (4) month time period (November 16, 2019 through March 15, 2020). Substitute hours are converted into ½ or full day sub daily pay. Days where school was closed for any reason, including weekends, winter break, holidays, and in-service days, were excluded from the number of possible work days to determine average work performed.
The average monthly work days, calculated as stated above, will be applied to the number of what would have been possible work days (17) during the March 16 to April 15 pay period. The total average work days were multiplied by the $202.09 sub daily rate of pay. Note: The final daily count for the April paycheck was rounded up to the next ½ day. For example, if the average day count was 10.3 days, we rounded up to 10.5 days to keep payment consistent with the contract.
Substitute Secretaries & Paraeducators:
Average work percentage amount takes the total actual hours worked divided by a four (4) month time period (November 16, 2019 through March 15, 2020). The average monthly hours is then multiplied by your hourly rate of pay and applied for the March 16 to April 15 pay period.
The PPS Substitute Office is working to provide further detailed information regarding each substitute’s situation and what gross income they can expect on their April paycheck. All substitutes should receive this communication no later than Friday, April 10, 2020.
PPS Substitute Office
March 30, 2020 update
We hope that you are doing well, staying healthy, and finding ways to connect. The pandemic has created unusually trying times that test our collective patience and our resilience. We want to share our gratitude for our substitutes, who provide critical services to our schools and students, and thank you for your continued patience and understanding as we navigate the extended school closure. We know the extended closure has significant impacts on substitutes, as well as the PPS community, and we are committed to finding ways of taking care of our employees.
Here are some opportunities and updated information that may be of interest to you:
Please continue to read the emails that are being sent by PPS Communications, as they contain important updates regarding what is happening within the District in relation to COVID-19. We want to call attention to the email sent on Friday, March 20, 2020, which outlined work Expectations & Compensation for all employee groups. Please continue to check the COVID-19 Substitute Educators, Paras & Secretaries website for up-to-date information regarding work expectations and compensation. While we will continue to send email updates as we have them, we will also post the most recent guidance and information on that webpage.
Absence Management Jobs
All jobs in Absence Management from 3/30 - 4/28 have been removed, including any long-term job during this duration of time. The Sub Office has the data of who was in jobs to assist in ensuring long-term jobs receive the appropriate pay and, should the data be needed at a later time, for renewal and benefit eligibility analysis.
When to Return to Work
With the extension of schools being closed until April 29, 2020, substitutes should not report to work until this date. This includes substitute educators in long-term assignments. Should this change, we will keep you updated.
Frequently Asked Questions
We have put together a FAQ document regarding how the extended closure and compensation effects substitutes. Please continue to check this page as you have questions.
Professional Development Opportunities
Many of you have asked if there are professional development opportunities during this extended closure. We encourage you to check out the available options below.
Distance Learning Platforms - If you’d like to learn more about the distance learning platforms and what regular classroom educators are being asked to complete, view the email that was sent on 3/27.
Online Pepper Courses - A list of available courses can be found here.
Incentive Pay (substitute educators only) - As outlined in the Substitute Contract, Article 13 Section D:
If a substitute fulfills an assignment at District designated schools they will receive an incentive of ten (10) additional dollars for a full day and five (5) additional dollars for a half day. The District will decide by the first day school year for the upcoming school year, which schools would have incentive pay and will provide the list to PAT. It is up to the District’s discretion to determine what schools would receive incentive pay.
We understand this is a difficult and uncertain time financially for you and we value your service to our students and the PPS community. We are working remotely, but we are working and the Substitute Offices are open! If you have any questions, please feel free to reach out to us.
PPS Substitute Office
March 20, 2020
Substitutes are temporary, on call staff and are not required to work during the closure. The district will provide voluntary professional development, please keep an eye on your email for potential opportunities after spring break. We understand this is a difficult and uncertain time financially for you and we value your service to our students and the PPS community.
Your March 31 paycheck includes compensation for jobs worked from 2/16/2020 - 3/15/2020; the closure does not impact this paycheck.
During this unprecedented closure, the district is offering compensation to substitutes during the extended closure based upon an average of work performed. We are in the process of determining the specifics of how this will be calculated and will continue to update you as we learn more.
For Substitute Educators who were assigned to a long-term job in the system during the extended closure, you will continue to receive the extended rate of pay.
Health insurance will continue for eligible employees through the closure. For next year’s eligibility for health insurance, we will be reviewing whether we should modify eligibility requirements in light of this year’s unanticipated and extended school closure.