June 1, 2020
Updated work expectations
Work expectations regarding processing mail and invoices, every other week, as outlined in the expectations from April 15 are still in place. Additionally, you may be asked to do the following:
- Accounts payable duties.
- Support Principals and other school staff on related needs.
- Attend virtual meetings, such as staff meetings, if pertaining to Classified staff.
PFSP members who are eligible for the PPS Work Share program are working a reduced schedule. A reduced schedule means you are not expected to work during the time you have reduced hours. All eligible employees will have their schedules reduced by 20% per week. If you typically work 5 days a week, this means you will most likely not work on Fridays.
Your weekly hours will be reduced by 20%, and your workload necessarily will be reduced. Please work with your supervisor on questions about how this reduction will affect your workload.
Work expectations and compensation are adjusted accordingly.
PFSP members who are not eligible for the PPS Work Share program continue working their full hours and should discuss their schedule with their supervisor.
April 15, 2020
Principal's secretaries and principals are expected to touch base to identify how Principal’s Secretaries should retrieve and process mail, invoices and any monies that come to your school.
While fulfilling these responsibilities is important, there is also a lot of flexibility in how these tasks can be accomplished and under what timeframes. Please review these guidelines and work with your principal on a path forward. We understand that employees have individual situations that they may need to work through. Your principal can work with you on problem-solving.
Mail needs to be processed at least once every two weeks. We have heard from employees that they prefer to process the mail in school offices. Although all school buildings are closed, our custodial staff are checking buildings daily and are willing to work with Principal’s Secretaries to let you in to your school, with advance notice.
If you have questions, please don’t hesitate to reach out to District Finance Staff, as we understand that working remotely presents challenges that you do not experience when working full-time at your school. Finance Staff are happy to walk you through alternate processes, to ensure that financial controls are still being met.
March 20, 2020
Principals and Principal’s Secretaries are asked to provide minimal business service continuity following the week of Spring Break, including mail and invoice processing. We sent out direction previously to Principal’s Secretaries; after receiving feedback and questions from many of you, we will be reviewing to address safety concerns and provide greater convenience and options. Please stay tuned as we work out the details in collaboration with PFSP leadership over the next week.
It is important to note that the Governor’s Executive Order requires school districts to provide some continuing services to students (such as supplemental education) and some additional services (such as meal services and childcare at some locations). In addition, as in any disaster, while we have teams of dedicated staff working long hours on how to deliver these important services to our community, we do not yet know all the details. We appreciate your patience.
You will be paid for your regularly scheduled days and hours of work. If you are unable to provide the business continuity processing for personal reasons, you should communicate with your Principal and use appropriate leave for that time.
Please work with your supervisor on any questions regarding time off or sick leave.
Your health benefits will be maintained as per usual through this closure.