HUMAN RESOURCES OFFICE IS WORKING REMOTELY AND SUPPORTING EMPLOYEES. OUR OFFICES ARE CLOSED TO THE PUBLIC AT THIS TIME.
During the extended school closure, Human Resources is working remotely, responding to emails and voicemails. The team is available weekly, Monday through Friday. Our offices are closed to the public at this time. Anyone may send questions to firstname.lastname@example.org and we will respond. Thank you for your patience during this time.
Online Benefits Enrollment
Employee Self-Service: http://selfservice.pps.net
Enrollment Instructions (link)
Note: In order to access the ESS, you must be on the PPS Network or set up Two Step Authentication. More information visit www.pps.net/selfservice.
New Employee Enrollment/Job Changes:
I just started my new position. When will my benefits start?
Your benefits start date will depend on what your employee group is. Please refer to your employee groups ‘Benefits Summary’ found on the ‘What Are My Benefits’ on the left side menu.
I am a new employee. How do I enroll in my benefits?
You can view all benefits materials under 'What Are My Benefits' on the left menu. When you employment is updated in the system, you will receive an email from the Benefits Department with information about enrolling in your new benefits online through Employee Self Service. If you haven’t received an e-mail within the the first week of your start date in your new position, please email the PPS District Benefits Office at email@example.com. Benefits enrollment instructions.
The hours for my job increased/decreased? What will happen with my benefits?
If the change in hours changes your benefits eligibility, you will receive an email, after your position is updated in the system, from the Benefits Department to go into Employee Self Service to change your benefits to full-time or half-time depending on the change. If you are no longer benefits eligible your benefits will end according to the amount of days you worked in a benefits eligible position that month. Please refer to your employee groups ‘Benefits Summary’ found on the ‘What Are My Benefits’ on the left side menu. Benefits enrollment instructions.
I had a change in my life that effects my benefits or who is covered under my benefits:
I got married. How do I add my spouse to my benefits?
You have 31 calendar days from the date of marriage to add your new spouse to your insurance. To do this you will need to go to Employee Self Service, start a Marriage ‘Life Event’ and upload your marriage certificate. Once this document is approved by the Benefits Department you will be notified and you will need to go back into Self Service and enroll your new spouse. You must check the box next to their name under the medical section of the enrollment system. If you do not check the box, they will not be covered on your health insurance.
I had a baby or adopted a child. How do I add them to my benefits?
You have 31 calendar days from the date of birth or adoption to add your new child to your insurance. To do this you will need to go to Employee Self Service, start a Birth or Adoption ‘Life Event’ and upload the birth certificate (hospital announcement is also acceptable) or adoption paperwork. Once this document is approved by the benefits you will be notified and you will need to go back into Self Service and enroll your child. You must check the box next to their name under the medical section of the enrollment system. If you do not check the box, they will not be covered on your health insurance.
I divorced my spouse. How do I remove them from my benefits?
You have 31 calendar days to remove you ex-spouse from your insurance. To do this you will need to go to Employee Self Service, start a Divorce ‘Life Event’ and upload the following pages of your divorce decree: the first page with your names, the page with the judge’s signature and the date the divorce was finalized. Once this document is approved by Benefits you will be notified and you will need to go back into Self Service and remove your ex-spouse. Coverage will be end at the end of the month in which the divorce was finalized.
I have just met the 6 month waiting period for covering a domestic partnership. How do I add my partner to my benefits?
You need to meet the requirements outlined in the Affidavit of Domestic Partnership. The Affidavit will need to be notarized. We have free notaries available in Human Resources at the BESC. (Your domestic partner does NOT need to be present.) You have 31 calendar days from the date you met the 6 month waiting period to add your partner to your benefits. Please contact firstname.lastname@example.org for next steps.
My spouse/domestic partner/children lost their benefits. How do I add them to my plan?
You have 31 calendar days from the date their coverage ends to add them to your benefits. You will need to submit a Certificate of Creditable Coverage from employer or carrier stating who was covered on the plan and the date coverage ended. Once Benefits has approved your document you will be notified and you will be required to log onto Employee Self Service to add the newly eligible dependents to your benefits. You must check the box next to their name under the medical section of the enrollment system. If you do not check the box, they will not be covered on your health insurance. Coverage will be effective the first day of the month after their former coverage ended.
403(b) Account Establishment or Changes
I need to change/start/stop my 403(b) deductions. How do I do that?
This change can be made at any time during the year. First, you will need to have an open account under Portland Public Schools with a district approved vendor. If you do not, you will need to work directly with a vendor to establish an account before signing up for 403(b) deductions. Additional information: Click Here
If you have an open account under Portland Public Schools you will need need to log on to Employee Self Service and start a 403(b) 'Life Event' to start, stop, or change contributions. There is a one month waiting period on contributions for new enrollees. Please follow the 403(b) Online Enrollment Instructions: Click Here
How to change your PPS Beneficiaries
You are able to change your beneficiaries at any time in Employee Self Service.
Instructions on how to change your PPS Beneficiaries: Click Here
I am planning on going on a leave. How will that effect my benefits?
Every leave situation is different. For more information Click Here.
I need to change my name. What do I need to do?
Portland Public Schools is required to follow only legal names for our employees. Please bring your new signed Social Security Card to the Human Resources Department during regular business hours. Once your new name has been confirmed and updated in the system it will be submitted to your health insurance carriers. Please allow 3-4 weeks to receive new cards with your updated name.
*Please note, a Marriage Certificate, updated Driver License, application for a new Social Security Card or copy of the new Social Security Card is not sufficient.